The Background Declaration Form is a critical document used in Malta for conducting thorough due diligence on individuals, typically during recruitment processes or periodic reviews of existing employees. It is designed to comply with Malta's robust regulatory framework, including the Data Protection Act (Chapter 586) and relevant EU regulations such as GDPR. The form is particularly important in regulated industries where fit and proper assessments are mandatory, but it's also widely used across other sectors for risk management and compliance purposes. The document typically includes sections covering personal information, employment history, educational background, criminal record declarations, and financial status, with additional sections that can be adapted based on specific industry requirements or regulatory obligations. Its structure ensures comprehensive information gathering while maintaining compliance with data protection principles and employment laws.
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1. Personal Information: Declarant's full name, date of birth, nationality, ID/passport number, and current contact details
2. Data Protection Notice: Statement about data processing, purpose of collection, and rights under GDPR and Maltese Data Protection Act
3. Consent Declaration: Explicit consent for background checks and data processing
4. Employment History: Details of previous employment positions, including dates, employers, and reasons for leaving
5. Educational Background: Academic qualifications, professional certifications, and relevant training
6. Criminal Record Declaration: Declaration regarding any criminal convictions or pending criminal proceedings
7. Financial Status Declaration: Declaration regarding bankruptcy, insolvency, or other financial proceedings
8. Conflicts of Interest: Declaration of any potential conflicts of interest with the prospective employer
9. Verification Statement: Declaration of truth and completeness of provided information
10. Signature Block: Space for signature, date, and witness details
1. Professional Licenses: Section for declaring professional licenses and their current status - used for regulated professions
2. Regulatory History: Declaration regarding any regulatory actions or investigations - required for financial services positions
3. Health Declaration: Basic health status declaration - only when relevant to job requirements and permitted by law
4. Immigration Status: Section declaring right to work in Malta - required for non-EU nationals
5. Military Service: Details of military service if applicable - optional based on relevance
6. References: Contact details for professional references - optional based on employer requirements
1. Schedule A - Definitions: Definitions of key terms used in the declaration form
2. Schedule B - List of Required Documents: Checklist of supporting documents to be submitted with the declaration
3. Appendix 1 - Consent Forms: Additional specific consent forms for different types of background checks
4. Appendix 2 - Country-Specific Declarations: Additional declarations required for specific countries where the declarant has lived/worked
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Gaming and iGaming
Professional Services
Healthcare
Education
Technology
Maritime
Aviation
Public Sector
Legal Services
Banking
Insurance
Telecommunications
Relevant Teams
Human Resources
Compliance
Legal
Risk Management
Finance
Operations
Senior Management
Administration
Recruitment
Employee Relations
Corporate Governance
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Chief Compliance Officer
Director
Senior Manager
Financial Controller
Compliance Manager
Risk Officer
Human Resources Manager
Legal Counsel
Department Head
Project Manager
Software Developer
Financial Analyst
Investment Advisor
Teacher
Healthcare Professional
Gaming Operations Manager
Maritime Officer
Aviation Engineer
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