The Background Declaration Form is a crucial document used across Canadian organizations to gather and verify personal information about individuals for various legitimate purposes. This form is typically required during pre-employment screening, volunteer position applications, professional licensing, or regulatory compliance processes. It must comply with federal legislation such as PIPEDA and the Canadian Human Rights Act, as well as applicable provincial privacy and employment laws. The form includes sections for personal identification, criminal history declarations, address history, and necessary consent authorizations. Organizations use this document to make informed decisions while ensuring compliance with privacy regulations and human rights legislation. The form's structure and content reflect the careful balance between an organization's need to gather relevant information and an individual's privacy rights under Canadian law.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Personal Information: Full legal name, previous names, date of birth, current address, and contact information
2. Identity Verification: Details of government-issued identification documents
3. Criminal History Declaration: Mandatory disclosure of criminal convictions, pending charges, and relevant legal matters
4. Address History: Residential addresses for the past specified period (typically 5-7 years)
5. Consent and Authorization: Express authorization for background checks and verification of provided information
6. Privacy Notice: Information about how personal data will be collected, used, stored, and shared
7. Declaration of Truth: Statement confirming all information provided is true and complete
8. Signature Block: Date, signature, and witness sections
1. Employment History: Required when form is used for employment purposes - includes past employers and reasons for leaving
2. Education Verification: Required for positions requiring specific qualifications - includes educational institutions and credentials
3. Professional Licenses: Required for regulated professions - includes current and past professional licenses and certifications
4. International Declaration: Required for individuals who have lived outside Canada - includes international criminal record declarations
5. Bankruptcy Declaration: Required for financial positions - includes history of bankruptcy or insolvency
6. Driving Record: Required for positions involving driving - includes license details and driving history
7. Military Service: Optional section for declaring military service history and discharge status
1. Schedule A - Detailed Criminal Record Declaration: Detailed form for explaining any criminal record entries, including dates, jurisdictions, and outcomes
2. Schedule B - Additional Address History: Continuation sheet for address history if more space is needed
3. Schedule C - Consent for International Checks: Additional consent forms for international background checks
4. Appendix 1 - Privacy Policy: Detailed privacy policy and data handling procedures
5. Appendix 2 - Acceptable ID Documents: List of acceptable identification documents and requirements
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Healthcare
Education
Government
Non-Profit
Technology
Transportation
Childcare
Security Services
Professional Services
Gaming and Casino
Defense
Retail Banking
Public Safety
Legal Services
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Talent Acquisition
Security
Employee Relations
Corporate Services
Personnel Management
Administration
Relevant Roles
Human Resources Manager
Compliance Officer
Legal Counsel
Hiring Manager
Recruitment Specialist
Background Check Coordinator
HR Director
Risk Management Officer
Employee Relations Manager
Talent Acquisition Specialist
Security Clearance Officer
Personnel Security Officer
Corporate Security Manager
HR Administrator
Compliance Manager
Find the exact document you need
Legal Declaration
A formal written statement made under Canadian law that asserts facts as true, serving as legal evidence when properly witnessed by authorized officials.
Download
Self Declaration For Police Verification
A Canadian legal document where individuals declare their criminal history and authorize police verification, used for background screening purposes.
Download
Declaration Of Interest
A Canadian regulatory document for disclosing potential conflicts of interest and significant personal, professional, and financial interests as required by federal and provincial laws.
Download
Declaration Of Income And Assets
A Canadian legal document providing a comprehensive disclosure of an individual's income, assets, and liabilities, used for various legal and financial purposes.
Download
Declaration Form For Income Certificate
A Canadian legal document used to formally declare and verify an individual's income for official purposes.
Download
Non Employment Self Declaration Form
A Canadian legal document confirming independent contractor status and associated responsibilities under federal and provincial laws.
Download
Driving Licence Self Declaration Form
A Canadian regulatory document where drivers declare their medical fitness and relevant history to maintain their driving privileges under provincial licensing requirements.
Download
Driving Licence Declaration Form
A mandatory Canadian provincial form for declaring driver information and qualifications required for license issuance or renewal.
Download
Declaration For Entry Of Unaccompanied Articles
A Canadian customs declaration document required by CBSA for personal effects or goods entering Canada separately from their owner's travel.
Download
Self Declaration Form For Job Application
A Canadian-compliant self-declaration form for job applications, enabling applicants to formally verify their qualifications and eligibility for employment.
Download
Living Will Declaration Form
A Canadian legal document that specifies an individual's healthcare preferences and designates substitute decision-makers for future medical decisions when they become incapable.
Download
Health Declaration Form
A Canadian-compliant health declaration document for collecting and recording individual health status information, adhering to federal and provincial privacy regulations.
Download
Declaration Of Own Work
A Canadian legal document where an individual formally declares and certifies the originality and authenticity of their work product.
Download
Statutory Declaration In Lieu Of Guarantor Form
A Canadian legal document serving as a sworn alternative to a guarantor's verification, used when standard guarantor requirements cannot be met for official identification purposes.
Download
Signed Declaration Of Applicant And The Parent Legal Guardian
A Canadian legal document combining a minor's declaration with parental/guardian consent and verification, used for official purposes and program participation.
Download
Self Declaration Form For Vehicle Ownership Transfer
A Canadian legal document for self-declaring vehicle ownership transfer, compliant with provincial motor vehicle regulations.
Download
Custodian Of Records Affidavit
A sworn statement used in Canadian jurisdictions to certify the proper maintenance and authenticity of business or organizational records by their designated custodian.
Download
Sworn Declaration
A formal legal document used in Canadian jurisdictions where statements are declared to be true under oath before a qualified official, carrying legal consequences for false declarations.
Download
Medical Declaration Form For Employees
A Canadian-compliant form for documenting employee medical information and health status while maintaining privacy and confidentiality standards.
Download
Long Term Supplier Declaration
A Canadian legal document establishing long-term supplier commitments and compliance declarations for ongoing supply relationships under federal and provincial regulations.
Download
Declaration Of Origin
A Canadian customs document certifying the country of origin of goods for international trade compliance and preferential tariff treatment.
Download
Vat Declaration Form
A mandatory Canadian tax document for declaring GST/HST status and obligations to federal and provincial tax authorities.
Download
Sponsorship Declaration Form
A legal declaration form under Canadian immigration law where a resident commits to sponsoring and supporting an individual's immigration to Canada.
Download
Self Declaration Of Surviving Spouse Form
A Canadian legal document where an individual formally declares their status as a surviving spouse for benefits, estate, or legal purposes.
Download
Self Declaration Form COVID 19
A Canadian-compliant COVID-19 Self Declaration Form for documenting individual health status and potential exposure risks, adhering to federal and provincial requirements.
Download
Salary Declaration Form
A Canadian compliant form for declaring employee salary and compensation details, meeting federal and provincial employment and tax requirements.
Download
Referee Declaration Form
A Canadian legal document establishing referee qualifications, commitments, and responsibilities in compliance with federal and provincial sports regulations.
Download
Medical Fitness Declaration Form
A Canadian-compliant legal document for declaring medical fitness status, incorporating federal and provincial privacy requirements for health information.
Download
Digital Referee Declaration Form
A Canadian-compliant digital form for sports officials to declare their qualifications, commitments, and acknowledgment of officiating responsibilities.
Download
Supplier Declaration Form
A legally binding declaration form used in Canada for suppliers to confirm their compliance with regulatory requirements and business standards.
Download
Self Declaration Form For Birth Certificate
A Canadian legal document for formal declaration of birth details when applying for a birth certificate, requiring authorized witness verification and adherence to provincial vital statistics regulations.
Download
Residency Declaration Form
A Canadian legal document for declaring residency status and associated details for official purposes under federal and provincial regulations.
Download
Online Wealth Declaration Form For Public Servants
A Canadian federal government electronic form for public servants' mandatory declaration of financial interests and activities, complying with the Conflict of Interest Act.
Download
Non Employment Declaration Form
A Canadian legal document that formally declares and establishes an individual's status as an independent contractor rather than an employee.
Download
New Declaration Form
A legally binding document under Canadian law where an individual formally declares statements to be true, typically witnessed by a commissioner of oaths or notary public.
Download
Name Declaration Affidavit
A Canadian legal document providing sworn testimony about an individual's name usage and identity, authenticated by a Commissioner of Oaths or Notary Public.
Download
Medical Declaration Form
A Canadian-compliant medical declaration document that captures and verifies patient health information and consent under federal and provincial healthcare regulations.
Download
Income Self Declaration Form
A Canadian legal document for formal self-declaration of income from various sources, used when official income verification is required across Canadian jurisdictions.
Download
Declaration Of Income Form
A Canadian legal document for formally declaring all sources of personal income, designed to comply with federal and provincial regulations.
Download
Declaration Of Identity Form
A Canadian legal document used for formal identity verification and authentication, requiring witnessed declaration of personal information under oath or solemn affirmation.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)