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Authorized Representative Form for Philippines

Authorized Representative Form Template for Philippines

A legally binding document under Philippine law that formally establishes and defines the relationship between a principal and their authorized representative. This document grants specific powers and authorities to the representative to act on behalf of the principal in designated matters, subject to Philippine jurisdiction. The form details the scope of authority, duration, limitations, and responsibilities of the representative, ensuring compliance with the Civil Code of the Philippines and related regulations. It serves as crucial evidence of the representative's authority in dealing with third parties and conducting authorized transactions.

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Authorized Representative Form

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What is a Authorized Representative Form?

The Authorized Representative Form is a fundamental legal instrument in Philippine business and personal affairs, designed to facilitate delegation of authority while protecting the interests of all parties involved. This document becomes necessary when an individual or entity needs to appoint someone to act on their behalf, whether for specific transactions or general business operations. It draws its legal foundation from the Civil Code of the Philippines, particularly Articles 1868-1932 on Agency, and must comply with local corporate laws when used in business contexts. The form is commonly used in situations ranging from simple administrative tasks to complex business transactions, requiring careful consideration of the scope of powers granted and potential risks involved. Its preparation must account for Philippine regulatory requirements, including proper notarization and witnessing protocols.

What sections should be included in a Authorized Representative Form?

1. Parties: Identification of the Principal and the Authorized Representative, including full legal names, addresses, and contact information

2. Background: Brief context explaining the need for representation and the relationship between the parties

3. Definitions: Key terms used throughout the document defined for clarity

4. Appointment and Scope of Authority: Clear statement of appointment and detailed description of the powers being granted to the representative

5. Duration of Authority: Specify the time period for which the authorization is valid

6. Responsibilities of the Representative: Detailed outline of the representative's duties and obligations

7. Limitations of Authority: Clear specification of what the representative cannot do or decide

8. Revocation: Terms and process for revoking the authorization

9. Governing Law: Specification that the form is governed by Philippine law

10. Execution: Signature block with proper attestation and notarization requirements

What sections are optional to include in a Authorized Representative Form?

1. Multiple Representatives: Section to be included when appointing more than one representative, specifying if they can act independently or jointly

2. Special Powers: Additional section when specific powers beyond general representation are needed (e.g., power to sell property, execute contracts)

3. Compensation: Include when the representative will receive payment for their services

4. Substitution: Include when the representative is allowed to delegate authority to others

5. Indemnification: Optional protection clause for the representative when acting within authorized scope

6. Reporting Requirements: Include when the representative must provide regular updates or reports to the principal

What schedules should be included in a Authorized Representative Form?

1. Schedule A - Specific Powers: Detailed list of specific powers and authorities granted to the representative

2. Schedule B - Relevant Documents: List of documents the representative is authorized to handle or sign

3. Schedule C - Authorized Transactions: If applicable, list of specific transactions or activities the representative can undertake

4. Appendix 1 - Identity Documents: Copies of valid government IDs of both principal and representative

5. Appendix 2 - Corporate Documents: If applicable, corporate documentation showing authority to delegate representation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Authorization Form

Cost

Free to use
Relevant legal definitions



























Clauses























Relevant Industries

Financial Services

Real Estate

Healthcare

Manufacturing

Retail

Technology

Transportation

Education

Construction

Import/Export

Professional Services

Agriculture

Government Services

Telecommunications

Relevant Teams

Legal

Compliance

Corporate Secretariat

Human Resources

Finance

Operations

Administration

Procurement

Sales

Executive Leadership

Risk Management

Relevant Roles

Chief Executive Officer

Managing Director

Legal Counsel

Corporate Secretary

Business Owner

Operations Manager

Compliance Officer

Human Resources Director

Finance Manager

Procurement Manager

Sales Director

Branch Manager

Administrative Officer

Project Manager

Regional Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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