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An Authorization Letter To Request Documents is a crucial legal instrument in the Philippines used when an individual or entity needs to delegate the authority to request and collect documents to another person. This document type is particularly relevant when the principal party cannot personally appear to request documents due to various circumstances such as being overseas, physical inability, or time constraints. The letter must conform to Philippine legal requirements, including proper identification of all parties, specific enumeration of authorized activities, and typically requires notarization for validity. It is commonly used for requesting academic records, medical documents, government-issued certificates, corporate documents, and other official records. The document serves as a protective measure for both the authorizing party and the institution releasing the documents, ensuring proper documentation of the authorization chain and compliance with legal requirements for document release.

1. Date and Place: Current date and location where the letter is being executed

2. Recipient Details: Name and address of the organization/person to whom the authorization letter is addressed

3. Subject Line: Clear indication that this is an Authorization Letter to Request Documents

4. Authorizer Information: Complete name and contact details of the person giving authorization

5. Authorized Person Information: Complete name and contact details of the person being authorized

6. Purpose Statement: Clear statement of the purpose of authorization and specific documents being authorized for collection

7. Authorization Declaration: Formal statement granting authority to the designated person

8. Validity Period: Specific timeframe for which the authorization is valid

9. Signature Block: Space for signatures of the authorizer, authorized person, and notary public