The Salary Deduction Form is a crucial document in Philippine employment relationships, required whenever an employer needs to make deductions from an employee's salary beyond statutory deductions. This document is mandated by the Philippine Labor Code and must comply with Article 113, which strictly regulates wage deductions. The form is commonly used for various purposes including loan repayments, insurance premiums, cooperative contributions, union dues, or other authorized deductions. It must clearly state the purpose, amount, and duration of the deduction, and requires explicit employee consent. The document serves as protection for both employer and employee, ensuring transparency and proper documentation of agreed-upon salary deductions.
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1. Employee Information: Essential details of the employee including full name, employee ID, department, and position
2. Employer Information: Company name, registration details, and business address
3. Deduction Details: Specific amount or percentage to be deducted, frequency of deduction, and purpose of deduction
4. Authorization Statement: Clear statement of employee's voluntary authorization for the deduction, citing relevant provisions of the Labor Code
5. Duration: Period for which the deduction will be in effect, including start date and end date if applicable
6. Employee Acknowledgment: Declaration that the employee understands the terms and implications of the salary deduction
7. Signature Block: Spaces for employee signature, date, and witness signatures if required
1. Payment Details: Include when deductions are for loan repayments or installment payments, specifying payment schedule and total amount
2. Beneficiary Information: Required when deductions are for insurance or benefits where a beneficiary needs to be named
3. Cancellation Terms: Include when the deduction arrangement can be cancelled or modified, specifying the process
4. Multiple Deduction Schedule: When there are various types of deductions to be made from the same salary
5. Emergency Contact: Include when deductions are related to insurance or health benefits requiring emergency contact information
1. Schedule A - Deduction Calculation: Detailed breakdown of how the deduction amount is calculated, including any variables or formulas
2. Schedule B - Payment Timeline: Detailed schedule of deductions showing dates and amounts when multiple payments are involved
3. Appendix 1 - Supporting Documents: List of required supporting documents such as loan agreements or benefit enrollment forms
4. Appendix 2 - Terms and Conditions: Detailed terms and conditions of the specific program or arrangement for which the deduction is being made
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Business Process Outsourcing
Financial Services
Retail
Healthcare
Education
Information Technology
Construction
Hospitality
Transportation
Telecommunications
Professional Services
Mining
Agriculture
Government Services
Relevant Teams
Human Resources
Finance
Payroll
Legal
Compliance
Employee Relations
Benefits Administration
Corporate Services
Risk Management
Operations
Relevant Roles
HR Manager
Payroll Officer
Finance Manager
Compensation and Benefits Specialist
HR Director
Chief Financial Officer
HR Administrator
Payroll Administrator
Finance Director
HR Business Partner
Benefits Manager
Accounting Manager
HR Operations Manager
Legal Counsel
Employee Relations Manager
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