The Authorized Representative Form is a crucial legal instrument used in Switzerland when an individual or entity needs to delegate authority to another party to act on their behalf. This document is essential in various contexts, from business operations to personal matters, and must comply with Swiss legal requirements, particularly the Swiss Civil Code and Code of Obligations. The form typically includes detailed information about both parties, specific powers granted, duration of authority, and termination conditions. It's particularly relevant in Switzerland's business environment, where international transactions and cross-border representations are common. The document needs to be carefully drafted to ensure it meets all legal requirements while providing clear and unambiguous authorization for the representative to act within their designated scope.
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1. Parties: Identification of the Principal (authorizing party) and the Representative, including full legal names, addresses, and any relevant registration numbers
2. Background: Brief context explaining the purpose and circumstances of the authorization
3. Definitions: Key terms used throughout the document, particularly technical or legal terms that require precise definition
4. Scope of Authority: Detailed description of the powers being granted to the Representative, including specific actions they are authorized to take
5. Duration: The period for which the authorization is valid, including start date and any expiration date
6. Duties and Responsibilities: Outline of the Representative's obligations, including duty of care, confidentiality, and reporting requirements
7. Revocation and Termination: Conditions under which the authorization can be revoked or terminated by either party
8. Governing Law: Confirmation that the agreement is governed by Swiss law and specification of jurisdiction
9. Signatures: Space for dated signatures of both parties, with any required witness or notarization provisions
1. Compensation: Terms of payment or compensation for the Representative's services, if applicable
2. Substitute Authorization: Provisions allowing the Representative to delegate authority to others, if permitted
3. Industry-Specific Compliance: Additional provisions required for specific industries (e.g., financial services, healthcare)
4. Data Protection: Specific provisions regarding handling of personal data, required when representation involves access to personal information
5. Limitation of Liability: Provisions limiting the Representative's liability, where permitted by law
6. Insurance Requirements: Specifications for any required insurance coverage, particularly relevant for professional representatives
7. Reporting Requirements: Detailed procedures for how and when the Representative must report to the Principal
1. Schedule 1 - Specific Powers: Detailed list of specific actions and decisions the Representative is authorized to make
2. Schedule 2 - Required Documentation: List of documents and identification required to verify the Representative's authority
3. Schedule 3 - Contact Details: Complete contact information for all relevant parties and any alternate representatives
4. Appendix A - Form of Notice: Template for official notices between parties
5. Appendix B - Reporting Template: Standard format for periodic reports from Representative to Principal, if required
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Healthcare and Pharmaceuticals
Manufacturing
Real Estate
Legal Services
Insurance
Corporate Services
International Trade
Education
Healthcare
Technology
Telecommunications
Relevant Teams
Legal
Compliance
Corporate Secretariat
Finance
Human Resources
Operations
Risk Management
Administrative Services
Executive Office
Business Development
International Relations
Relevant Roles
Legal Counsel
Corporate Secretary
Compliance Officer
Business Development Manager
Finance Director
Operations Manager
HR Director
Managing Director
CEO
CFO
Chief Legal Officer
Risk Manager
Administrative Director
Company Secretary
Board Member
Department Head
Regional Manager
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