Payroll Deduction Form

Payroll Deduction Form Template for Switzerland

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Key Requirements PROMPT example:

"I need a standard Payroll Deduction Form for our Swiss tech startup with 20 employees, including mandatory social security contributions and optional health insurance deductions, to be implemented from March 2025."

Document background

The Payroll Deduction Form is a crucial document required in Swiss employment relationships to formalize and document all salary deductions. It serves as a legal record of the employee's authorization for both mandatory deductions required by Swiss law (such as social security contributions, unemployment insurance, and pension fund payments) and any voluntary deductions agreed upon by the employee. This document is typically implemented at the start of employment or when changes to deductions occur, ensuring transparency in payroll processing and compliance with Swiss employment law, social security regulations, and data protection requirements. The form provides protection for both employer and employee by clearly documenting all agreed deductions and their purposes.

Suggested Sections

1. Employee Information: Full legal name, employee ID, social security number (AHV number), and contact details

2. Employer Information: Company name, registration number, address, and relevant contact information

3. Deduction Authorization: Clear statement authorizing the employer to make specified deductions from the employee's salary

4. Mandatory Deductions: List of all statutory deductions including AHV/IV/EO (social security), ALV (unemployment insurance), pension fund contributions, and accident insurance

5. Payment Details: Net salary payment information including bank account details and payment frequency

6. Declaration: Employee acknowledgment and confirmation of understanding of all deductions

7. Signatures: Space for employee and employer signatures with date

Optional Sections

1. Voluntary Deductions: Include when employee opts for additional voluntary deductions such as supplementary insurance or employee benefits

2. Tax Withholding Details: Required for foreign workers or when specific tax arrangements apply

3. Third Party Payments: Include when deductions need to be paid to third parties (e.g., garnishment orders or maintenance payments)

4. Change Authorization: Include when employer needs flexibility to modify deduction amounts based on rate changes

5. Term and Cancellation: Include when deductions are for a specific period or when cancellation terms need to be specified

Suggested Schedules

1. Schedule A - Deduction Breakdown: Detailed breakdown of all deductions including percentages and calculation methods

2. Schedule B - Payment Schedule: Timeline and frequency of deductions and payments

3. Appendix 1 - Statutory Rates: Current year's mandatory contribution rates for reference

4. Appendix 2 - Employee Benefits Overview: Summary of voluntary benefits and associated deductions if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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