The Payroll Deduction Form is a crucial document in Indonesian employment administration that formalizes and documents authorized deductions from employee salaries. It is used when implementing both mandatory deductions (such as income tax and social security contributions) and voluntary deductions (such as loan repayments, union dues, or insurance premiums). The form must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and Government Regulation No. 78 of 2015 on Wages, which regulate salary deductions and employee protections. The document serves multiple purposes: it provides legal authorization for deductions, ensures transparency in payroll administration, protects both employer and employee interests, and maintains proper documentation for audit and compliance purposes. This form is typically required at the commencement of employment or when new deductions are implemented.
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1. Employee Information: Essential personal details including employee name, ID number, position, and department
2. Employer Information: Company details including legal name, tax ID, and address
3. Deduction Details: Specification of deduction amount(s), frequency, and purpose
4. Payment Period: Timeline for when deductions will begin and end, if applicable
5. Authorization Statement: Clear statement of employee's consent to the specified deductions
6. Legal Compliance Declaration: Statement confirming the deductions comply with Indonesian labor laws and regulations
7. Signature Block: Space for employee signature, date, and witness signature if required
1. Additional Beneficiary Information: Required when deductions are for payments to third parties (e.g., insurance providers or loan institutions)
2. Cancellation Terms: Include when deductions are voluntary and can be cancelled by the employee
3. Emergency Contact: May be included if deductions relate to insurance or health benefits
4. Variation Clause: Include when deduction amounts may vary over time (e.g., percentage-based deductions)
5. Previous Deduction History: Include when modifying existing deduction arrangements
1. Schedule A - Deduction Calculation Method: Detailed breakdown of how deductions are calculated, especially for variable deductions
2. Schedule B - Payment Schedule: Detailed timeline of deduction dates and amounts
3. Appendix 1 - Supporting Documents: List of required supporting documents (e.g., loan agreement, insurance policy)
4. Appendix 2 - Legal References: Reference to relevant sections of Indonesian labor laws governing the deductions
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Manufacturing
Retail
Technology
Healthcare
Education
Construction
Mining
Agriculture
Hospitality
Professional Services
Transportation & Logistics
Public Sector
Energy & Utilities
Telecommunications
Relevant Teams
Human Resources
Finance
Payroll
Legal
Compliance
Employee Relations
Accounting
Operations
Relevant Roles
Human Resources Manager
Payroll Administrator
Finance Manager
HR Director
Compensation and Benefits Specialist
HR Operations Manager
Finance Director
HR Business Partner
Payroll Manager
Chief Financial Officer
HR Administrator
Accounting Manager
Employment Relations Manager
HR Compliance Officer
Benefits Administrator
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