The Payroll Deduction Form is a fundamental document in Philippine employment relationships, required whenever an employer needs to implement salary deductions for employees. This form is mandated by the Philippine Labor Code and regulated by the Department of Labor and Employment (DOLE), ensuring proper documentation of both mandatory government contributions and voluntary deductions. The document becomes necessary at the start of employment for mandatory deductions and whenever an employee opts for voluntary deductions such as loan payments, insurance premiums, or cooperative contributions. It must comply with Article 113 of the Labor Code regarding authorized deductions and DOLE Department Order No. 190-2018 on implementing guidelines. The form protects both employer and employee interests by clearly documenting the authorization for specific deductions while ensuring compliance with legal limits on total deductions from wages.
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1. Employee Information: Complete details of the employee including full name, employee ID, department, and position
2. Employer Information: Complete details of the employer including company name, address, and tax identification number
3. Mandatory Deductions: Section listing all government-mandated deductions including SSS, PhilHealth, Pag-IBIG, and withholding tax
4. Authorization Statement: Clear statement of employee's authorization for the specified deductions, including acknowledgment that this authorization remains valid until revoked in writing
5. Deduction Details: Specific amounts or percentages to be deducted, frequency of deductions, and total deduction amount
6. Effectivity Date: Start date of the authorized deductions and duration if applicable
7. Declaration of Understanding: Employee's declaration of understanding the terms and implications of the authorized deductions
8. Signature Block: Space for employee signature, date, and witness signatures if required
1. Voluntary Deductions: Section for additional voluntary deductions such as loans, insurance premiums, or cooperative contributions - include when employee opts for such deductions
2. Payment Instructions: Details of where deducted amounts should be remitted - include when deductions are for third-party payments
3. Cancellation Terms: Specific terms and process for cancelling voluntary deductions - include when form includes voluntary deductions
4. Prior Deductions: List of existing deductions if this form is updating or replacing previous authorizations - include when there are existing deductions
5. Emergency Contact: Employee's emergency contact information - include when required by company policy or for specific types of deductions
1. Schedule A - Deduction Computation: Detailed breakdown of how deductions are computed, including any applicable formulas or rates
2. Schedule B - Payment Schedule: Timeline or schedule of when deductions will be made and how they align with pay periods
3. Appendix 1 - Terms and Conditions: Detailed terms and conditions governing the deductions, including any specific rules or limitations
4. Appendix 2 - Supporting Documents: List of attached supporting documents such as loan agreements or insurance policies related to the deductions
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Banking and Financial Services
Manufacturing
Retail
Information Technology
Business Process Outsourcing
Healthcare
Education
Construction
Hospitality
Professional Services
Transportation and Logistics
Government Agencies
Non-Profit Organizations
Telecommunications
Energy and Utilities
Relevant Teams
Human Resources
Payroll
Finance
Accounting
Legal
Compliance
Employee Relations
Compensation and Benefits
HR Operations
Personnel Administration
Relevant Roles
HR Manager
Payroll Manager
HR Officer
Payroll Officer
HR Administrator
Compensation and Benefits Manager
HR Director
Finance Manager
Accounting Manager
Compliance Officer
Employee Relations Manager
HR Business Partner
Benefits Administrator
Personnel Manager
HR Operations Manager
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