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A Certification Statement is a formal written declaration that confirms specific facts, claims, or compliance requirements are true and accurate. In New Zealand business and legal contexts, these statements help organizations meet their obligations under various regulatory frameworks, including the Companies Act and Financial Markets Conduct Act.

When you sign a Certification Statement, you're taking legal responsibility for the truth of your claims. These documents play a crucial role in financial reporting, annual returns, and regulatory compliance, where directors and officers must personally verify key information. Providing false certifications can lead to serious penalties under NZ law.

Use a Certification Statement when you need to formally verify important facts or compliance details for New Zealand regulators or business partners. Common situations include confirming financial statements are accurate, certifying health and safety procedures meet legal requirements, or declaring your company meets industry-specific standards.

The document becomes essential during annual reporting, when applying for licenses or permits, submitting regulatory filings, or responding to official audits. Many NZ government agencies and business contracts require these statements to establish accountability and create a clear record of who verified key information. This helps protect both the organization and the person signing.

• Basic Compliance Certification: Used for straightforward regulatory requirements, confirming adherence to standard NZ business regulations
• Financial Statement Certification: Directors and officers verify accuracy of company financial reports and disclosures
• Health and Safety Certification: Confirms workplace safety standards meet legal requirements under the Health and Safety at Work Act
• Industry-Specific Certification: Tailored statements for sectors like food safety, construction, or environmental compliance
• Professional Services Certification: Used by licensed professionals to verify qualifications or adherence to professional standards

• Company Directors: Sign Certification Statements to verify financial reports, compliance matters, and key corporate decisions
• Legal Counsel: Draft and review statements to ensure they meet regulatory requirements and protect the organization
• Compliance Officers: Prepare and maintain certification records, ensuring all required statements are current
• Government Regulators: Receive and review statements as part of their oversight duties
• External Auditors: Use these statements when verifying company claims and compliance during audits

• Identify Purpose: Clearly define what facts or compliance requirements you're certifying under NZ law
• Gather Evidence: Collect supporting documentation that proves each statement you'll certify
• Check Authority: Confirm who has proper authority to make these certifications in your organization
• Draft Content: Use our platform to generate a legally-sound Certification Statement tailored to your needs
• Review Details: Double-check dates, names, reference numbers, and specific claims for accuracy
• Internal Validation: Have relevant department heads verify technical details before finalizing

• Clear Title: Must include "Certification Statement" and specify the subject matter being certified
• Identity Details: Full legal names and positions of all certifying parties
• Factual Statements: Specific, verifiable claims written in clear, unambiguous language
• Legal Authority: Statement confirming the signatory's authority to make these certifications
• Declaration: Explicit confirmation that all statements are true and accurate
• Signature Block: Date, signature, and printed name of authorized person(s)
• Governing Law: Reference to New Zealand jurisdiction and applicable regulations

A Certification Statement differs significantly from a Disclosure Statement in both purpose and legal effect. While both are formal documents used in New Zealand business contexts, they serve distinct functions and carry different obligations.

• Purpose: Certification Statements actively verify specific facts or compliance matters as true, while Disclosure Statements reveal important information without necessarily vouching for its accuracy
• Legal Weight: Certification Statements create direct legal liability for the truth of statements made, whereas Disclosure Statements primarily fulfill transparency obligations
• Timing: Certification Statements are often used after events or actions to confirm compliance, while Disclosure Statements typically come before transactions to inform decision-making
• Responsibility: Certification Statements require personal verification by authorized individuals, but Disclosure Statements can be issued at an organizational level