The Exit Letter To Employee is a essential document in Malaysian employment practice, used when an employment relationship is terminated either through resignation, termination, or mutual agreement. This document complies with the Employment Act 1955 and other relevant Malaysian employment legislation, serving as an official record of the employment termination. It typically includes critical information such as the termination date, notice period details, final payment calculations, benefit arrangements, and post-employment obligations. The letter helps ensure a clear and compliant termination process, minimizes potential disputes, and provides both parties with documented evidence of the separation terms. It's particularly important in Malaysia where employment law requires clear documentation of employment termination and final settlements.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is an exit letter/confirmation of employment termination
3. Confirmation of Termination: Statement confirming the termination of employment and the effective date
4. Notice Period: Details of notice period served or payment in lieu of notice
5. Final Settlement: Information about final salary, leave encashment, and other payments due
6. Company Property: List of company property to be returned and deadline for return
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
8. Closure: Thank you message, contact information for queries, and signature block
1. Garden Leave: Include when employee is required to serve notice period away from office
2. Non-Compete Reminder: Include when employee is bound by existing non-compete clauses
3. Exit Interview: Include when an exit interview needs to be scheduled
4. Reference Policy: Include details about company policy on providing references
5. Benefits Continuation: Include when there are benefits that extend beyond termination date
6. Resignation Acceptance: Include when the exit is initiated by employee's resignation rather than termination
1. Final Payment Breakdown: Detailed calculation of final payment including salary, leave encashment, and other benefits
2. Company Property Checklist: Itemized list of company property to be returned
3. Employee Clearance Form: Form listing all departments that need to provide clearance before final settlement
4. Benefits Summary: Summary of any benefits continuation or termination
Relevant legal definitions
Clauses
Relevant Industries
Technology
Manufacturing
Financial Services
Retail
Healthcare
Education
Construction
Professional Services
Hospitality
Telecommunications
Energy
Transportation
Agriculture
Media and Entertainment
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Finance
Payroll
Administration
Relevant Roles
HR Director
HR Manager
Legal Counsel
HR Business Partner
Compliance Officer
HR Executive
Legal Manager
Employee Relations Manager
HR Administrator
Recruitment Manager
Compensation and Benefits Manager
HR Operations Manager
Chief Human Resources Officer
Legal Director
Company Secretary
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