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Normal Resign Letter Template for Malaysia

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Key Requirements PROMPT example:

Normal Resign Letter

"I need a Normal Resign Letter for my position as Senior Software Developer at a technology company in Kuala Lumpur, with my last working day to be March 15, 2025, including standard confidentiality clauses and a professional tone."

Document background
The Normal Resign Letter is a fundamental document in Malaysian employment relations, essential for properly documenting an employee's voluntary termination of employment. Used when an employee decides to end their employment relationship, this document must comply with the Employment Act 1955 and related Malaysian employment legislation. The letter serves multiple purposes: it formally notifies the employer of the resignation, confirms the notice period being served, specifies the last working day, and demonstrates professional courtesy in employment termination. A properly drafted Normal Resign Letter helps maintain good relationships, ensures legal compliance, and facilitates smooth employment transition while protecting both parties' interests. It should align with contractual obligations and statutory notice period requirements under Malaysian law.
Suggested Sections

1. Date and Address Block: Current date and formal business letter addressing format including recipient's name, title, and company address

2. Subject Line: Clear indication that this is a resignation letter

3. Formal Resignation Declaration: Clear statement of intention to resign and specification of the last working day

4. Notice Period Statement: Confirmation of the notice period being served as per employment contract or Employment Act requirements

5. Handover Commitment: Statement of commitment to ensure smooth transition of responsibilities

6. Gratitude Statement: Professional acknowledgment of opportunities and experiences gained during employment

7. Closing and Signature: Professional closing, name, and signature

Optional Sections

1. Reason for Resignation: Brief, professional explanation of resignation reason - used when maintaining good relationships or when reason might be relevant for future reference

2. Outstanding Matters: List of ongoing projects or responsibilities - used for senior positions or complex roles

3. Request for Reference: Professional request for a reference letter - used when seeking future employment opportunities

4. Contact Information: Future contact details - used when necessary for final payments or documentation

5. Benefit Related Requests: Queries about final salary, unused leave, or other benefits - used when clarification is needed

Suggested Schedules

1. Handover Document List: List of documents, files, or projects to be handed over - attached for complex roles or when requested by employer

2. Ongoing Project Status Report: Summary of current project statuses - relevant for management or project-based roles

3. Company Property Checklist: List of company assets to be returned - used when employee has significant company property in possession

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















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Relevant Industries

Banking and Finance

Technology and IT

Manufacturing

Retail

Healthcare

Education

Construction

Professional Services

Hospitality

Public Sector

Telecommunications

Energy and Utilities

Agriculture

Transportation and Logistics

Media and Entertainment

Relevant Teams

Human Resources

Finance

Operations

Sales

Marketing

Information Technology

Customer Service

Research and Development

Legal

Administration

Production

Quality Assurance

Procurement

Business Development

Corporate Communications

Relevant Roles

Chief Executive Officer

Managing Director

General Manager

Department Manager

Team Leader

Senior Executive

Executive

Administrator

Specialist

Analyst

Engineer

Teacher

Sales Representative

Customer Service Representative

Technical Support

Human Resources Officer

Financial Controller

Project Manager

Research Assistant

Operations Manager

Industries




Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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