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Resignation Extension Letter Template for Malaysia

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Resignation Extension Letter

"I need a Resignation Extension Letter to extend my notice period by two months until March 15, 2025, to complete a critical software development project, while maintaining my current role and responsibilities as Senior Developer."

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What is a Resignation Extension Letter?

The Resignation Extension Letter is a crucial document used when there is a mutual agreement between an employer and employee to extend the notice period beyond what was initially stated in the original resignation letter. This document is particularly important in the Malaysian business context, where employment relationships are governed by specific legislative requirements, including the Employment Act 1955. The letter typically becomes necessary when additional time is needed for project completion, knowledge transfer, or recruitment of a replacement. It should clearly outline the new end date, any modified terms during the extension period, and maintain compliance with Malaysian employment laws. The document protects both parties' interests by formally documenting the agreed changes to the notice period and ensuring all terms are clearly understood and accepted.

What sections should be included in a Resignation Extension Letter?

1. Letter Header: Includes date, sender's details, recipient's details, and reference number if applicable

2. Subject Line: Clear indication that this is regarding extension of resignation notice period

3. Opening Reference: Reference to the original resignation letter and its date

4. Extension Request/Agreement: Clear statement of the extension period and new final working date

5. Reason for Extension: Brief explanation of why the extension is necessary or has been agreed upon

6. Terms Confirmation: Confirmation that all other employment terms remain unchanged during the extension period

7. Closing Statement: Expression of appreciation and commitment to smooth transition

8. Signature Block: Space for signatures of both employee and employer representative

What sections are optional to include in a Resignation Extension Letter?

1. Special Arrangements: Details of any modified duties or responsibilities during the extension period

2. Handover Plan: Overview of knowledge transfer and handover activities to be completed

3. Additional Benefits: Any special compensation or benefits agreed for the extension period

4. Project Completion Details: Specific projects or tasks to be completed during the extension period

5. Confidentiality Reminder: Restatement of confidentiality obligations, if particularly relevant

What schedules should be included in a Resignation Extension Letter?

1. Handover Schedule: Detailed timeline of handover activities and responsibilities (if extensive)

2. Project Timeline: Specific milestones and deadlines for project completion during the extension period

3. Original Resignation Letter: Copy of the original resignation letter for reference

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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