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Company Registration Letter

Company Registration Letter Template for Malaysia

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Key Requirements PROMPT example:

Company Registration Letter

"I need a Company Registration Letter for registering a new technology startup in Malaysia as a private limited company (Sdn Bhd) with three foreign directors and RM500,000 initial share capital, planned for incorporation in March 2025."

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Document background
The Company Registration Letter is a crucial document required for incorporating a new company in Malaysia. It must be prepared in accordance with the Companies Act 2016 and submitted to the Companies Commission of Malaysia (SSM). This document is used when individuals or organizations wish to establish a new company in Malaysia, whether it's a private limited company (Sdn Bhd), public limited company (Bhd), or other permitted corporate structures. The letter must include comprehensive information about the proposed company, including its name, objectives, capital structure, management details, and constitutional arrangements. It forms part of the official registration process and must be accompanied by various supporting documents and statutory declarations. The document's format and content must comply with Malaysian regulatory requirements and may need to be prepared by or with the assistance of a licensed company secretary or legal professional.
Suggested Sections

1. Letter Header: Official letterhead including date, reference number, and addressee details (Companies Commission of Malaysia)

2. Subject Line: Clear indication that this is an Application for Registration of a New Company

3. Proposed Company Details: Specification of proposed company name, registration number (if pre-approved), and type of company (private limited, public limited, etc.)

4. Company Structure: Details of proposed share capital, number of shares, and types of shares

5. Business Activities: Description of intended principal business activities and relevant MSIC codes

6. Corporate Information: Registered office address and business address details

7. Declaration: Statement confirming compliance with Companies Act 2016 and other relevant regulations

8. Closing: Signature block with details of the applicant/company secretary submitting the registration

Optional Sections

1. Foreign Ownership Details: Required when there are foreign shareholders or directors involved in the company

2. Additional Business Licenses: Required when the proposed business activities require special permits or licenses

3. Group Structure: Required when the company is part of a larger corporate group or has holding/subsidiary relationships

4. Special Business Requirements: Required for regulated industries such as financial services, healthcare, or education

Suggested Schedules

1. Appendix A - Director Information: Detailed information about all proposed directors including their consent to act

2. Appendix B - Shareholder Information: List of shareholders with their shareholding details and identification information

3. Appendix C - Constitutional Documents: Company constitution or confirmation of adoption of standard constitution

4. Appendix D - Supporting Documents: Copies of required supporting documents such as identity cards, passports, or corporate documents

5. Appendix E - Statutory Declaration: Declaration by directors/promoters confirming compliance with legal requirements

6. Appendix F - Payment Details: Information regarding registration fee payment and any other applicable fees

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



















Clauses



















Relevant Industries

All Industries

Financial Services

Manufacturing

Technology

Retail

Healthcare

Education

Construction

Professional Services

Agriculture

Mining

Tourism

Real Estate

Transportation

Energy

Telecommunications

Relevant Teams

Legal

Corporate Secretarial

Compliance

Corporate Affairs

Administration

Finance

Executive Management

Regulatory Affairs

Corporate Services

Business Development

Relevant Roles

Company Secretary

Legal Counsel

Corporate Lawyer

Compliance Officer

Director of Legal Affairs

Chief Legal Officer

Corporate Services Manager

Business Development Manager

Chief Executive Officer

Managing Director

Finance Director

Administrative Officer

Regulatory Affairs Manager

Company Formation Specialist

Corporate Governance Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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