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Company Registration Letter Template for Switzerland

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Key Requirements PROMPT example:

Company Registration Letter

"I need a Company Registration Letter for establishing a Swiss GmbH (LLC) in Zurich Canton by March 2025, with two local founders and initial share capital of 20,000 CHF."

Document background
The Company Registration Letter is a crucial document in the Swiss business formation process, required by the Commercial Register Office to officially establish a new business entity. This document is mandatory under Swiss law and must be prepared when founding any type of company, whether it's a corporation (AG), limited liability company (GmbH), or other business forms. The letter must include specific information required by Swiss regulations, such as company details, founding members' information, share capital confirmation, and management structure. It forms part of the complete registration package along with supporting documents like articles of association and bank confirmations. The document must comply with both federal and cantonal requirements, and often requires notarization to be legally valid in Switzerland.
Suggested Sections

1. Letter Header: Official letterhead including date, recipient (Commercial Register Office), and reference number if applicable

2. Company Details: Proposed company name, legal form, and registered office address

3. Founding Information: Details of founding members/shareholders, including full names, nationality, and residential addresses

4. Share Capital: Declaration of share capital amount, number of shares, and nominal value per share

5. Management Structure: Names and signing authorities of board members and other authorized signatories

6. Declaration of Legal Compliance: Formal statement confirming compliance with Swiss law requirements

7. Signature Block: Space for authorized signatures with authentication where required

Optional Sections

1. Foreign Investment Details: Required when founders or shareholders include foreign nationals or entities

2. Special Purpose Declaration: Required for companies with specific regulated activities or industries

3. Branch Office Information: Required when registering a branch office of a foreign company

4. Trademark Usage Declaration: Required when company name includes protected terms or trademarks

5. Domicile Confirmation: Required when using a c/o address or third-party registered office

Suggested Schedules

1. Articles of Association: Draft or executed articles of association (Statuten/statuts)

2. Bank Confirmation: Proof of capital deposit from a Swiss bank

3. Identification Documents: Certified copies of passports/ID cards of all founding members

4. Resolution of Incorporation: Minutes of the founding meeting

5. Signature Specimens: Authenticated signatures of authorized signatories

6. Domicile Letter: If applicable, confirmation from property owner/manager regarding registered office

7. Lex Koller Declaration: If applicable, declaration regarding foreign ownership compliance

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses

















Relevant Industries

Financial Services

Technology

Manufacturing

Professional Services

Retail

Healthcare

Real Estate

Construction

Hospitality

Education

Consulting

Import/Export

Logistics

Agriculture

Energy

Entertainment

Non-Profit Organizations

Telecommunications

Relevant Teams

Legal

Corporate Secretariat

Finance

Administration

Compliance

Executive Office

Corporate Services

Operations

Business Development

Risk Management

Relevant Roles

CEO

Managing Director

Company Secretary

Legal Counsel

Corporate Lawyer

Compliance Officer

Chief Financial Officer

Business Development Manager

Incorporation Specialist

Administrative Director

Company Formation Agent

Board Member

General Counsel

Finance Director

Operations Manager

Corporate Services Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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