The Company Registration Letter is a fundamental document issued by the Hong Kong Companies Registry following the successful incorporation of a company under the Companies Ordinance (Cap. 622). This document is automatically generated when a new company is registered in Hong Kong and serves multiple purposes: it confirms the company's legal existence, provides official registration details, and outlines initial compliance requirements. The letter includes crucial information such as the company registration number, incorporation date, registered office address, and details of appointed officers. It is an essential reference document for various corporate activities, including bank account opening, business registration, and regulatory compliance. The Company Registration Letter must be retained as part of the company's official records and may be required by various authorities as proof of incorporation in Hong Kong.
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1. Letter Header: Official letterhead, date, and reference number from the Companies Registry
2. Recipient Details: Name and address of the company founder or authorized representative
3. Registration Confirmation: Formal confirmation of successful company registration including the Certificate of Incorporation number and date of incorporation
4. Company Details: Registered company name, company number, registered office address, and business nature
5. Director Information: Names of appointed directors and company secretary
6. Share Capital: Confirmation of issued share capital and shareholding structure
7. Compliance Requirements: Overview of immediate compliance obligations and important deadlines
8. Next Steps: Instructions for obtaining Business Registration Certificate and other immediate actions required
9. Closing: Signature block with details of the Companies Registry officer or authorized representative
1. Bank Account Opening: Information about bank account opening procedures, included when requested by the client
2. Additional Services: Details of any additional corporate services requested, such as company secretary services or registered office address
3. Tax Registration: Information about tax registration requirements, included for companies requiring special tax considerations
4. Industry-Specific Requirements: Additional regulatory requirements for specific industries (e.g., financial services, insurance)
5. Corporate Structure Diagram: Visual representation of the company structure, included for complex corporate structures
1. Schedule 1 - Company Officers: Detailed list of all directors, secretary, and other officers with their personal information
2. Schedule 2 - Share Capital Structure: Detailed breakdown of share classes, number of shares, and shareholders
3. Schedule 3 - Required Annual Filings: Calendar of mandatory annual filing requirements and deadlines
4. Appendix A - Forms: Copies of submitted incorporation forms and certificates
5. Appendix B - Business Registration: Copy of Business Registration Application and related documents
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Real Estate
Healthcare
Education
Logistics
Construction
Hospitality
Import/Export
Consulting
Media and Entertainment
E-commerce
Relevant Teams
Legal
Compliance
Corporate Secretarial
Finance
Administration
Risk Management
Operations
Corporate Governance
Business Development
Executive Management
Relevant Roles
Company Director
Company Secretary
Corporate Services Manager
Legal Counsel
Compliance Officer
Chief Executive Officer
Chief Financial Officer
Business Development Manager
Administrative Officer
Registration Agent
Corporate Governance Officer
Risk Manager
Operations Manager
Finance Manager
Company Administrator
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