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Exit Letter To Employee Template for Ireland

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Key Requirements PROMPT example:

Exit Letter To Employee

"I need an Exit Letter to Employee for a senior software developer who has voluntarily resigned with a 3-month notice period starting January 15, 2025, including clauses about garden leave and the return of technical equipment."

Document background
The Exit Letter To Employee is a crucial document in Irish employment practice, used when an employee's employment is ending through any means including resignation, redundancy, or termination. It serves multiple purposes: providing formal documentation of the employment's end, ensuring legal compliance with Irish employment legislation, and clearly communicating all practical arrangements for the departure. This document is essential for risk management and maintaining clear records of the employment relationship's conclusion. The letter typically follows verbal discussions or formal meetings about the departure and should align with the terms of the original employment contract and any applicable workplace policies. It must comply with Irish employment law requirements, particularly regarding notice periods, final payments, and statutory entitlements.
Suggested Sections

1. Letter Header: Company letterhead, date, employee's name and address

2. Confirmation of Exit: Clear statement confirming the termination/resignation and the effective date

3. Notice Period: Details of the notice period, whether it will be worked or paid in lieu

4. Final Payment Details: Breakdown of final salary, outstanding payments, and timing of the final payment

5. Return of Company Property: List of company items to be returned before departure

6. Outstanding Leave: Calculation and arrangement for any accrued but unused annual leave

7. Closing Formalities: Information about the last day procedures and exit interview if applicable

8. Contact Information: Details for future correspondence and references

Optional Sections

1. Garden Leave: Include when the employee is being placed on garden leave during the notice period

2. Post-Employment Restrictions: Reference to existing restrictive covenants when applicable

3. Redundancy Payment: Include for redundancy situations, detailing statutory and any enhanced redundancy payments

4. Benefits Continuation: Information about any benefits that continue post-employment or their termination

5. Reference Policy: Company's approach to providing references, if this needs to be specifically addressed

6. Settlement Agreement Reference: Include if the exit is part of a settlement agreement

7. Share Options/Long-term Incentives: Include for employees with share options or other long-term incentive arrangements

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of all final payments including salary, bonuses, and deductions

2. Company Property Checklist: Itemized list of company property to be returned

3. Employee Benefits Summary: Summary of benefit termination dates and any conversion rights

4. Post-Employment Obligations: Summary of continuing obligations from employment contract or policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

















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Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Transportation

Media and Entertainment

Telecommunications

Public Sector

Non-Profit

Energy and Utilities

Relevant Teams

Human Resources

Legal

People Operations

Employee Relations

Talent Management

Corporate Services

Administration

Relevant Roles

Human Resources Director

HR Manager

HR Business Partner

Employment Lawyer

Legal Counsel

Company Secretary

HR Administrator

Talent Management Specialist

Employee Relations Manager

HR Operations Manager

Chief Human Resources Officer

People Operations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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