The Early Lease Termination Letter is a crucial document used in Indonesian property law when a tenant or landlord needs to end a lease agreement before its natural expiration. This document, governed by the Indonesian Civil Code (KUHPerdata) and relevant property regulations, serves as formal notice of the intention to terminate the lease early. It should be used when circumstances necessitate early termination, such as business relocations, personal emergencies, or other significant changes in circumstances. The letter must include specific details about the property, reference to the original lease agreement, proposed termination date, reason for early termination, and arrangements for property handover. It's essential to ensure compliance with notice periods and termination conditions specified in the original lease agreement while adhering to Indonesian property law requirements.
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1. Letter Header: Includes date, recipient's complete address, and reference number if applicable
2. Subject Line: Clear indication that this is a lease termination notice
3. Lease Reference: Details of the existing lease including property address, original lease date, and any relevant lease reference numbers
4. Formal Notice: Clear statement of intention to terminate the lease and proposed termination date
5. Reason for Termination: Brief explanation of the circumstances necessitating early termination
6. Handover Arrangements: Proposed date and time for property inspection and key handover
7. Closing: Request for acknowledgment, contact information, and formal signature block
1. Security Deposit: Include when discussing the return of security deposit or settlement of any damages
2. Outstanding Payments: Include when there are pending rent payments or utility bills to be settled
3. Property Repairs: Include when specific repairs or restoration work needs to be addressed
4. Forwarding Address: Include when providing new contact information for future correspondence
5. Force Majeure: Include when termination is due to unforeseen circumstances or events beyond control
1. Copy of Original Lease Agreement: Attachment of the original lease agreement for reference
2. Property Inspection Report: Current condition report with photographs if applicable
3. Proof of Force Majeure: Any supporting documents proving unavoidable circumstances (if applicable)
4. Payment Records: Documentation of rent payment history and any outstanding amounts
5. Utility Account Details: List of utility accounts that need to be transferred or terminated
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Tenant Relations Manager
Leasing Manager
Corporate Real Estate Manager
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Administrative Manager
Compliance Officer
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Office Manager
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