The Early Lease Termination Letter is a crucial document used in the Philippine real estate sector when either a tenant or landlord needs to end a lease agreement before its natural conclusion. This document must be drafted in accordance with Philippine property laws, particularly the Civil Code of the Philippines (Republic Act No. 386) and the Rent Control Act of 2009 (Republic Act No. 9653). It serves as official documentation of the intent to terminate, typically including essential information such as party details, property information, lease reference, termination date, and reasoning. The letter should be used when circumstances necessitate early termination of a lease, whether due to personal circumstances, business changes, or other valid reasons recognized under Philippine law. Proper documentation and delivery of this notice are crucial for legal compliance and protecting both parties' interests.
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1. Sender's Information: Full name and contact details of the party sending the letter (tenant or landlord)
2. Date: Current date when the letter is written
3. Recipient's Information: Full name and address of the recipient (landlord or tenant)
4. Subject Line: Clear indication that this is a lease termination notice
5. Lease Reference: Details of the current lease including property address, original lease date, and lease term
6. Formal Notice: Clear statement of intent to terminate the lease early
7. Proposed Termination Date: Specific date when the lease will end, ensuring compliance with notice period requirements
8. Reason for Termination: Brief explanation of the circumstances necessitating early termination
9. Next Steps: Proposed timeline for move-out inspection, key return, and final utility readings
10. Contact Information: How and when to reach the sender for further discussion
11. Closing: Professional closing with full name and signature
1. Security Deposit: Include when discussing the return of security deposit or requesting forwarding address for deposit return
2. Outstanding Payments: Include if there are any rent payments, utilities, or other charges that need to be addressed
3. Property Condition: Include if there are specific issues about property condition or repairs that need to be documented
4. Mediation Request: Include if proposing or requesting mediation for dispute resolution
5. Hardship Documentation: Include when termination is due to financial or personal hardship that requires explanation
1. Copy of Original Lease: Attachment of the original lease agreement for reference
2. Supporting Documentation: Any relevant documents supporting the reason for early termination (e.g., medical certificates, employment transfer orders, financial hardship evidence)
3. Property Inspection Report: Current condition report or photos if relevant to the termination
4. Proof of Notice Delivery: Tracking number or delivery confirmation for the termination notice
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Tenant Relations Manager
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