The Commercial Lease Termination Letter is a crucial document used in Indonesian business practice when a commercial tenant needs to formally end their lease agreement. It is governed by Indonesian law, particularly the Civil Code (KUH Perdata) and commercial property regulations. This document should be used when a business plans to vacate commercial premises, whether at the end of the lease term or for early termination. The letter must include specific details required by Indonesian law, such as clear identification of the property, parties involved, termination date, and reference to the original lease agreement. It serves as official documentation of the tenant's intent to terminate and outlines the process for property handover, pending payments, and security deposit return. The document is particularly important in Indonesia's business environment, where formal written communication is essential for legal validity and proper business records.
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1. Header Information: Date, recipient's full name and address, property manager/landlord details, and reference numbers
2. Lease Reference: Details of the original lease agreement including date, parties involved, and property address
3. Termination Notice: Clear statement of intent to terminate the lease, citing the specific termination date
4. Legal Basis: Reference to the termination clause in the original lease and/or applicable Indonesian law
5. Current Status: Confirmation of rent payments status and condition of premises
6. Handover Requirements: Specific requirements for returning the premises, including condition expectations and key return
7. Contact Information: Details for future correspondence and coordination of premises handover
8. Closing: Formal closing, signature block, and company stamp if applicable
1. Outstanding Payments: Section detailing any pending rent, utilities, or other charges that need to be settled before termination
2. Security Deposit: Information about the return of security deposit, including any deductions if applicable
3. Dispute Resolution: Include if there are any ongoing disputes or potential issues that need to be addressed
4. Early Termination Fee: Include if the termination is before the end of the lease term and requires payment of penalties
5. Maintenance Issues: Include if there are specific maintenance or repair issues that need to be addressed before handover
6. Business License Implications: Include if the termination affects any business licenses registered at the address
1. Property Inventory List: Detailed list of any fixtures, fittings, or equipment that need to be accounted for during handover
2. Payment Summary: Statement of account showing payment status, outstanding amounts, and security deposit details
3. Photographic Evidence: Current photographs of the premises condition
4. Original Lease Agreement: Copy of the original lease agreement for reference
5. Handover Checklist: Detailed checklist for premises inspection and return procedures
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Retail
Office Space
Manufacturing
Warehousing
Hospitality
Food & Beverage
Healthcare
Education
Financial Services
Professional Services
Technology
Entertainment
Industrial
Logistics
Relevant Teams
Legal
Operations
Facilities
Administration
Finance
Real Estate
Compliance
Property Management
Corporate Services
Business Operations
Relevant Roles
Facility Manager
Property Manager
Operations Director
Chief Financial Officer
Legal Counsel
Real Estate Manager
Business Operations Manager
Administrative Manager
Company Secretary
Compliance Officer
Office Manager
Store Manager
Regional Manager
Managing Director
Chief Executive Officer
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