The Commercial Lease Termination Letter is a crucial document used in the Netherlands when either a landlord or tenant wishes to formally end a commercial lease agreement. It must be drafted in accordance with Dutch law, particularly the provisions of the Dutch Civil Code (Burgerlijk Wetboek) regarding commercial leases. This document is essential for providing clear written notice of termination, confirming the termination date, ensuring compliance with notice periods, and outlining the process for property handover. The letter serves as official documentation of the intended termination and helps prevent potential disputes by clearly stating all relevant terms and conditions of the lease termination. It is commonly used for retail spaces, offices, industrial properties, and other commercial real estate in the Netherlands.
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1. Sender Details: Full legal name and address of the party sending the termination notice
2. Recipient Details: Full legal name and address of the party receiving the termination notice
3. Date: Date of the termination letter
4. Subject Line: Clear indication that this is a lease termination notice
5. Property Details: Full address and description of the leased premises
6. Lease Reference: Details of the original lease agreement including date and parties
7. Termination Statement: Clear statement of intent to terminate the lease and the effective date
8. Notice Period Confirmation: Confirmation that the notice period complies with the lease agreement and Dutch law
9. Property Handover: Proposed date and process for property inspection and key handover
10. Closing: Formal closing, signature block, and contact information for further communication
1. Early Termination Justification: Required if terminating before the end of the agreed term, explaining the grounds for early termination
2. Outstanding Payments: Include if there are any rent arrears or other financial obligations to be settled
3. Security Deposit: Include details about the return of security deposit if applicable
4. Restoration Requirements: Include if specific restoration or repair works are required before vacating
5. Disputes Reference: Include if there are any ongoing disputes or legal proceedings that need to be addressed
6. Forwarding Address: Include if the tenant needs to provide a forwarding address for future correspondence
1. Original Lease Agreement: Copy of the original lease agreement for reference
2. Property Inventory: Current inventory list of the property if required by the original lease
3. Photographic Evidence: Current photographs of the property condition if relevant
4. Outstanding Payments Statement: Detailed statement of any outstanding amounts if applicable
5. Handover Protocol: Checklist for property inspection and handover procedures
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Retail
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Property Manager
Facility Manager
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Corporate Lawyer
Operations Manager
Business Owner
Commercial Director
Lease Administrator
Asset Manager
Real Estate Director
Company Secretary
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General Counsel
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