The Lease Termination Form serves as a standardized document for ending lease agreements in accordance with Dutch law. It is designed for use when either the landlord or tenant wishes to formally terminate a lease agreement, whether at the end of its natural term or through early termination provisions. The form ensures compliance with the Dutch Civil Code (Burgerlijk Wetboek) and local housing regulations, incorporating all necessary elements for a legally valid termination. It includes crucial details such as notice periods, property handover procedures, and deposit return arrangements. This document is essential for maintaining clear documentation of the termination process and protecting the rights of all parties involved under Dutch jurisdiction.
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1. Identification Details: Names and contact information of both landlord and tenant
2. Property Information: Complete address and description of the leased property
3. Lease Reference: Original lease agreement date and reference number
4. Termination Declaration: Clear statement of intent to terminate the lease
5. Termination Date: Specific date when the lease will end, ensuring compliance with notice periods
6. Property Inspection: Proposed date and time for final inspection
7. Key Return: Arrangements for returning keys and access devices
8. Security Deposit: Reference to security deposit return process
9. Signatures: Space for dated signatures of all parties
1. Forwarding Address: New address of the tenant, used when tenant is moving to a known location
2. Utility Transfer: Instructions for transferring or terminating utility contracts, relevant for properties where utilities are in tenant's name
3. Maintenance Issues: List of any outstanding maintenance or repair issues, relevant when there are unresolved property matters
4. Early Termination Details: Specific reasons and conditions if lease is being terminated before the end of the agreed term
5. Commercial Property Specifics: Additional provisions specific to commercial property termination, used for business leases
6. Outstanding Payments: Details of any unpaid rent or charges, included when there are payment issues
1. Property Condition Checklist: Detailed checklist for documenting the condition of the property at termination
2. Utility Readings Form: Form for recording final utility meter readings
3. Deposit Settlement Calculation: Breakdown of security deposit deductions and returns
4. Photographic Evidence: Documentation of property condition with dated photographs
5. Original Lease Agreement: Copy of the original lease agreement for reference
6. Handover Protocol: Detailed procedure for property handover and key return
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Tenant Relations Manager
Property Administrator
Compliance Officer
Real Estate Director
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