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Lease Termination Form

Lease Termination Form Template for Malaysia

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Key Requirements PROMPT example:

Lease Termination Form

"I need a Lease Termination Form for my commercial office space in Kuala Lumpur, with the lease ending on March 1, 2025, that includes specific provisions for the return of office furniture and electronic access cards."

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Document background
The Lease Termination Form is a crucial legal document used in Malaysia when either party wishes to end a lease agreement before or at its natural conclusion. It serves as an official record of the agreement between landlord and tenant to terminate the lease, incorporating essential elements required under Malaysian property law and the Contracts Act 1950. This document is particularly important as it provides legal protection for both parties by clearly stating the termination terms, property handover requirements, and financial settlements. It should be used whenever a lease needs to be formally terminated, whether for residential or commercial properties, and must include specific details about the property, original lease agreement, termination date, and settlement terms. The form helps prevent future disputes by documenting all aspects of the lease termination process.
Suggested Sections

1. Heading and Date: Document title 'Lease Termination Notice/Agreement' and date of termination notice

2. Parties: Full names and addresses of both landlord and tenant

3. Original Lease Reference: Details of the original lease agreement including date, property address, and term

4. Termination Declaration: Clear statement of mutual agreement to terminate the lease or notice of termination

5. Effective Date: Specified date when the lease termination takes effect

6. Security Deposit: Terms for the return of the security deposit and any deductions

7. Property Handover: Specifics about returning keys and vacating the property

8. Final Bills and Payments: Agreement on handling of final utility bills and any outstanding payments

9. Release of Obligations: Mutual release of future obligations under the lease

10. Governing Law: Statement that the termination is governed by Malaysian law

11. Signatures: Space for both parties to sign and date the document

Optional Sections

1. Early Termination Fee: Include when the termination occurs before the lease's natural end and penalties apply

2. Outstanding Repairs: Include when there are specific repairs or maintenance issues to be addressed before termination

3. Forwarding Address: Include when tenant needs to provide a forwarding address for future correspondence or deposit return

4. Third-Party Notifications: Include when there are requirements to notify property management, utility companies, or other relevant parties

5. Dispute Resolution: Include when parties want to specify how any post-termination disputes will be handled

6. Personal Property: Include when there are specific arrangements needed for removal of tenant's remaining belongings

Suggested Schedules

1. Schedule A - Property Inspection Report: Detailed inspection report documenting the condition of the property at termination

2. Schedule B - Handover Inventory: List of items to be returned (keys, access cards, equipment, etc.)

3. Schedule C - Utility Readings: Final readings for electricity, water, gas, and other utilities

4. Schedule D - Deduction Calculations: Itemized list of any deductions from the security deposit

5. Appendix 1 - Photographic Evidence: Photos documenting the property's condition at termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Industries

Real Estate

Residential Property

Commercial Property

Retail

Office Space

Industrial

Hospitality

Education

Healthcare

Manufacturing

Warehouse and Storage

Professional Services

Relevant Teams

Legal

Real Estate

Property Management

Operations

Facilities

Administrative

Compliance

Asset Management

Tenant Relations

Contract Management

Relevant Roles

Property Manager

Real Estate Manager

Facility Manager

Legal Counsel

Property Administrator

Leasing Manager

Asset Manager

Operations Manager

Real Estate Agent

Property Owner

Business Owner

Corporate Real Estate Manager

Tenant Relations Manager

Legal Administrator

Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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