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The Termination Letter Distribution Agreement is a crucial document used when a supplier/manufacturer wishes to formally end their distribution relationship in the Netherlands. This document is particularly relevant when parties need to conclude their commercial arrangement in compliance with Dutch law, either due to strategic business decisions, performance issues, or mutual agreement. The letter must carefully address notice periods required under Dutch law, handling of remaining inventory, outstanding payments, and post-termination obligations. It serves as a formal record of the termination and helps prevent future disputes by clearly stating the terms of separation. The document needs to comply with both the Dutch Civil Code and relevant EU regulations, particularly regarding competition law and commercial relationships. It's essential to use this type of letter to ensure a legally sound and professional conclusion to the distribution relationship.

1. Letter Header and Date: Formal business letter header including sender's details, recipient's details, and date

2. Reference Line: Clear reference to the Distribution Agreement being terminated, including its date and parties

3. Opening Salutation: Formal greeting to the appropriate contact person

4. Notice of Termination: Clear and unambiguous statement of termination, citing the relevant clause from the original agreement

5. Effective Date: Specific statement of when the termination takes effect, considering any notice period requirements

6. Basis for Termination: Reference to the contractual or legal basis for termination

7. Immediate Actions Required: List of immediate actions required from the distributor

8. Post-Termination Obligations: Reminder of ongoing obligations post-termination as per the original agreement

9. Closing Statement: Professional closing including any requirements for acknowledgment

10. Signature Block: Formal signature section with full signatory details