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The Cancellation Letter For Purchase Order is a crucial document in Indonesian business transactions when a buyer needs to formally terminate a purchase order before its completion. This document is essential in situations where circumstances necessitate the cancellation of a commercial transaction, whether due to changed business requirements, supplier issues, or other valid reasons. The letter must conform to Indonesian legal requirements, particularly those outlined in the Indonesian Civil Code and trade regulations. It serves multiple purposes: legally documenting the cancellation, communicating the decision to the supplier, specifying the reasons for cancellation, and addressing any financial or logistical implications. The document is particularly important in maintaining clear audit trails for procurement processes and protecting both parties' legal interests under Indonesian jurisdiction.

1. Letter Header: Company letterhead, date, reference numbers, and formal business letter formatting

2. Recipient Details: Full name, title, company name and complete address of the recipient

3. Subject Line: Clear indication that this is a Purchase Order Cancellation Letter with reference to the specific PO number

4. Opening Statement: Formal greeting and clear statement of purpose to cancel the specified purchase order

5. Purchase Order Details: Specific details of the original purchase order including PO number, date, and brief description of goods/services ordered

6. Cancellation Reason: Clear and professional explanation for the cancellation

7. Request for Confirmation: Request for acknowledgment of the cancellation and any necessary next steps

8. Closing: Professional closing statement, signature block with full contact details