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The Cancellation Letter For Purchase Order is a critical business document used in Pakistani commercial transactions when a company needs to formally terminate a purchase order before its completion. This document is essential in situations where circumstances necessitate the cancellation of ordered goods or services, whether due to changes in business requirements, supplier issues, or other valid reasons. The letter must comply with Pakistani legal requirements, particularly the Contract Act 1872 and the Sale of Goods Act 1930, and should clearly state the cancellation details, including reference numbers, dates, and reasons. It serves as both a legal record and a communication tool, helping to maintain clear business relationships and prevent potential disputes. The document is particularly important in maintaining audit trails and ensuring proper documentation for accounting, legal, and regulatory compliance purposes.

1. Letter Header: Company letterhead, date, reference number, and recipient's address

2. Subject Line: Clear indication that this is a Purchase Order cancellation with relevant PO number

3. Opening Reference: Reference to the original Purchase Order, including date and any other relevant identifying information

4. Cancellation Statement: Clear and unambiguous statement of cancellation

5. Reason for Cancellation: Brief explanation of the circumstances necessitating the cancellation

6. Effective Date: Specification of when the cancellation takes effect

7. Next Steps: Clear instructions regarding any required actions from either party

8. Closing: Professional closing statement, signature block, and contact information