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The Cancellation Letter For Purchase Order is a crucial business document used when a buyer needs to formally terminate a purchase order before its completion. This document is particularly important in the Philippine business context, where it must comply with local commercial laws and the Civil Code of the Philippines. It is typically used when circumstances necessitate the cancellation of an order, such as changes in business requirements, supplier issues, or force majeure events. The letter should clearly state the cancellation details, including the original purchase order reference, reason for cancellation, effective date, and any provisions for handling partial deliveries or payments. Given the legal implications under Philippine law, the document should be carefully drafted to protect both parties' interests while maintaining professional business relationships. It serves as a formal record of the cancellation decision and helps prevent future disputes or misunderstandings.

1. Letter Header: Company letterhead, date, recipient's name and address, and reference number

2. Subject Line: Clear indication that this is a Purchase Order Cancellation, including the PO reference number

3. Opening Paragraph: Professional greeting and clear statement of purpose to cancel the purchase order

4. Purchase Order Details: Specific details of the purchase order being cancelled including date, number, and brief description of goods/services

5. Reason for Cancellation: Brief, professional explanation of the cancellation reason

6. Effective Date: Clear statement of when the cancellation takes effect

7. Closing Statement: Professional closing including any necessary follow-up actions and contact information

8. Signature Block: Authorized signatory details including name, title, and company