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Request For Proposal Tender
1. Introduction: Overview of the contracting authority and the purpose of the RFP
2. Tender Process Overview: Timeline, submission requirements, and key dates for the tender process
3. Scope of Requirements: Detailed description of the goods/services being procured and technical specifications
4. Qualification Criteria: Minimum requirements for bidders including technical, financial, and professional capabilities
5. Evaluation Criteria: Detailed explanation of how proposals will be evaluated, including scoring methodology
6. Submission Requirements: Format, content, and delivery instructions for proposal submissions
7. Commercial Terms: Key commercial requirements including pricing structure and payment terms
8. Contract Terms: Essential contract terms that will govern the resulting agreement
9. Process Rules: Rules governing communication, clarifications, and modifications during the tender process
10. Legal Requirements: Mandatory legal requirements including tax compliance, insurance, and regulatory matters
1. Site Visit Requirements: Details of mandatory or optional site visits - include when physical inspection of facilities is relevant
2. Environmental Requirements: Specific environmental criteria and certifications - include for environmentally sensitive projects
3. Social Value Criteria: Requirements for social value contribution - include for public sector projects with social impact objectives
4. Innovation Partnership: Framework for innovative solutions - include when seeking novel or developmental solutions
5. Subcontracting Requirements: Rules and requirements for subcontracting - include for complex projects likely to involve multiple suppliers
6. Security Requirements: Special security clearances or requirements - include for sensitive or high-security projects
1. Technical Specifications: Detailed technical requirements and specifications
2. Pricing Schedule: Template for submission of pricing information
3. Response Templates: Standard forms for technical and commercial responses
4. Draft Contract: Proposed contract terms and conditions
5. Service Level Agreement: Performance metrics and service levels
6. Compliance Matrix: Template for bidders to confirm compliance with requirements
7. Reference Project Template: Format for submitting details of relevant previous projects
8. Key Personnel Template: Format for submitting information about key team members
9. Declaration Forms: Standard forms for various required declarations including conflicts of interest
10. GDPR Requirements: Data protection and privacy requirements and compliance forms
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