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Request For Proposal Tender Template for Malaysia

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Key Requirements PROMPT example:

Request For Proposal Tender

"I need a Request For Proposal Tender document for a Malaysian government healthcare project to procure and implement a new hospital management system, with submission deadline in March 2025 and mandatory requirements for local content and data security compliance."

Document background
The Request For Proposal Tender is a crucial procurement instrument in Malaysia, utilized when organizations seek comprehensive technical and commercial proposals from potential suppliers or contractors. This document type is essential for complex projects where technical expertise, methodology, and innovative solutions are as important as pricing. It follows Malaysian procurement regulations, including the Government Contract Act 1949 and Treasury Instructions, and is commonly used by government agencies, statutory bodies, and government-linked companies. The RFP Tender includes detailed specifications, evaluation criteria, compliance requirements, and terms and conditions, enabling a transparent and competitive selection process. It is particularly relevant for high-value or technically complex projects where detailed evaluation of bidders' capabilities and proposed solutions is necessary.
Suggested Sections

1. Introduction: Overview of the organization issuing the RFP and basic tender information

2. Tender Notice: Formal invitation to tender including reference number, submission deadline, and brief scope

3. Instructions to Tenderers: Detailed guidelines on proposal preparation, submission requirements, and evaluation process

4. Scope of Work: Detailed description of the required products, services, or works

5. Tender Requirements: Mandatory technical, commercial, and compliance requirements

6. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and scored

7. Submission Guidelines: Format, content requirements, and delivery instructions for proposals

8. Terms and Conditions: Standard legal terms governing the tender process and subsequent contract

9. Timeline: Key dates including briefing sessions, submission deadline, and project milestones

10. Contact Information: Details of procurement officer(s) for queries and clarifications

Optional Sections

1. Pre-Qualification Requirements: Additional qualifying criteria for specific types of projects or high-value tenders

2. Site Visit Requirements: Details of mandatory site visits for construction or installation projects

3. Environmental Requirements: Specific environmental compliance needs for projects with environmental impact

4. Local Content Requirements: Requirements for local business participation or Bumiputera ownership

5. Alternative Proposal Guidelines: Guidelines for submitting alternative technical or commercial solutions

6. Consortium Guidelines: Rules and requirements for joint ventures or consortium bids

7. Interview Process: Details of presentation or interview requirements for shortlisted bidders

8. Prototype Requirements: Specifications for prototype or sample submissions where applicable

Suggested Schedules

1. Schedule A - Technical Specifications: Detailed technical requirements and specifications

2. Schedule B - Price Schedule: Pricing template and commercial requirements

3. Schedule C - Compliance Checklist: Checklist of mandatory requirements and submissions

4. Schedule D - Standard Forms: Required forms including tender submission, company information, and declarations

5. Schedule E - Draft Contract: Proposed contract terms for successful bidder

6. Schedule F - Performance Requirements: Key performance indicators and service levels

7. Appendix 1 - Reference Project Requirements: Format for submitting previous project experience

8. Appendix 2 - Team Structure Template: Format for proposed project team organization

9. Appendix 3 - Financial Information Template: Format for submitting company financial information

10. Appendix 4 - Declaration Forms: Anti-corruption, conflict of interest, and other required declarations

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



















































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Relevant Industries

Construction

Information Technology

Infrastructure

Healthcare

Education

Transportation

Energy

Telecommunications

Defense

Public Utilities

Professional Services

Manufacturing

Environmental Services

Real Estate Development

Research and Development

Relevant Teams

Procurement

Legal

Finance

Operations

Technical

Commercial

Compliance

Risk Management

Project Management

Supply Chain

Business Development

Bid Management

Quality Assurance

Environmental Health and Safety

Strategic Planning

Relevant Roles

Procurement Manager

Tender Officer

Contract Manager

Project Manager

Legal Counsel

Commercial Manager

Technical Director

Chief Financial Officer

Compliance Officer

Business Development Manager

Bid Manager

Supply Chain Manager

Operations Director

Risk Manager

Technical Specialist

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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