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Order Acknowledgement Letter
1. Letter Header: Company letterhead, date, reference number, and recipient's contact details
2. Order Reference: Clear reference to the original purchase order number and date
3. Order Confirmation: Express acknowledgement and acceptance of the order with key details
4. Order Details: Summary of essential order elements including products/services, quantities, and agreed prices
5. Delivery Information: Confirmed delivery date, location, and shipping method
6. Payment Terms: Confirmation of payment terms, method, and any relevant banking details
7. Closing: Standard closing paragraph, signature block, and company details
1. Special Conditions: Include when there are specific conditions or deviations from standard terms that need to be highlighted
2. Quality Assurance: Include when dealing with specialized products requiring quality certificates or specific standards compliance
3. Custom Requirements: Include when there are special customs or import/export requirements that need to be acknowledged
4. Warranty Information: Include when specific warranty terms need to be confirmed
5. Installation Services: Include when the order includes installation or setup services
6. Contact Person: Include when assigning a specific contact person for order-related queries
1. Detailed Product Specification: Technical specifications, drawings, or detailed description of ordered items
2. Price Breakdown: Detailed breakdown of prices, especially for complex orders with multiple items
3. Delivery Schedule: Detailed delivery schedule for orders with multiple shipments or phase-wise delivery
4. Terms and Conditions: Company's standard terms and conditions referenced in the acknowledgement
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