Consent Release Form

Consent Release Form Template for Denmark

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Document background

The Consent Release Form is a crucial document used in Denmark to ensure compliance with both the General Data Protection Regulation (GDPR) and Danish data protection laws when collecting and processing personal data. This document is essential whenever an organization needs to obtain explicit consent from individuals for data processing activities that require such consent as a legal basis. The form must meet specific requirements under Danish law, including clear purpose specification, explicit consent declarations, and detailed information about data processing activities. It should be used when other legal bases for processing are not applicable or when explicit consent is specifically required, such as for processing special categories of personal data. The document includes provisions for withdrawal of consent, data subject rights, and specific processing purposes, ensuring transparency and compliance with Danish legal requirements.

Suggested Sections

1. Parties: Identification of the data controller (organization obtaining consent) and the data subject (individual giving consent), including full legal names and contact information

2. Background: Brief context explaining why the consent is being sought and the relationship between the parties

3. Definitions: Clear explanations of key terms used in the document, particularly technical or legal terms

4. Purpose of Processing: Specific description of why the personal data is being collected and how it will be used

5. Data Collection Scope: Detailed list of personal data types to be collected and processed

6. Processing Activities: Description of how the personal data will be processed, stored, and protected

7. Duration of Consent: Time period for which the consent remains valid

8. Rights of the Data Subject: Explanation of GDPR rights including right to withdraw consent, access data, and request deletion

9. Declaration of Consent: Clear statement of consent with signature block

Optional Sections

1. Third Party Transfers: Include when data will be shared with or processed by third parties, listing recipients and purposes

2. International Transfers: Required when personal data will be transferred outside the EU/EEA

3. Special Categories of Data: Include when processing sensitive personal data (health, biometric, etc.) under GDPR Article 9

4. Commercial Usage: Include when personal data will be used for marketing or commercial purposes

5. Media Release: Include when consent covers use of images, videos, or audio recordings

6. Minor Consent: Include when the data subject is under 18, requiring parental/guardian consent

Suggested Schedules

1. Schedule 1: Detailed Data Categories: Comprehensive list of all personal data categories to be collected and processed

2. Schedule 2: Processing Activities Detail: Detailed description of each type of processing activity and its purpose

3. Schedule 3: Third Party Processors: List of all third-party data processors, their roles, and contact information

4. Appendix A: Privacy Notice: Detailed privacy notice providing additional information about data processing practices

5. Appendix B: Withdrawal Form: Template form for withdrawing consent

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