Release Of Information Form

Release Of Information Form Template for Denmark

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Document background

The Release of Information Form is a crucial document used in Denmark when there's a need to formally authorize the sharing of personal information between parties. This document is essential for compliance with both the EU General Data Protection Regulation (GDPR) and Danish data protection laws, particularly the Databeskyttelsesloven. The form is commonly used in healthcare settings, employment contexts, financial services, and other situations where personal data needs to be shared with third parties. It must include specific elements required by Danish law, such as explicit consent mechanisms, clear purpose limitations, and comprehensive information about data subject rights. The Release of Information Form should be drafted with particular attention to Danish legal requirements regarding sensitive personal data and must incorporate appropriate safeguards for data protection.

Suggested Sections

1. Parties: Identification of the data subject (person whose information will be released) and the organization/person authorized to release the information

2. Information to be Released: Specific description of what personal data/information is authorized for release, including any relevant time periods of the information

3. Recipient Information: Details of who is authorized to receive the information, including name, organization, and contact details

4. Purpose of Release: Clear statement of why the information is being released and how it will be used

5. Duration of Authorization: Specific timeframe for which the authorization is valid

6. Rights and Revocation: Statement of the data subject's rights under GDPR and Danish law, including the right to revoke consent

7. Signatures: Space for dated signatures of the data subject and/or their legal representative

Optional Sections

1. Special Categories of Data: Additional section required when sensitive personal data (health, genetic, biometric data etc.) is involved, including explicit consent statements

2. Third Party Processing: Required when the information will be processed by third parties beyond the immediate recipient

3. International Transfer: Required when information will be transferred outside the EU/EEA

4. Legal Representative Authorization: Required when someone other than the data subject is authorizing the release

5. Emergency Contact: Optional section for including emergency contact information in medical contexts

Suggested Schedules

1. Detailed Data Inventory: Itemized list of specific records/information to be released

2. Recipient Authorization Documentation: Copies of relevant credentials or authorization documents for the receiving party

3. Privacy Notice: Detailed privacy notice explaining how the information will be handled, stored, and protected

4. Data Subject Rights Guide: Detailed explanation of rights under GDPR and Danish law, including procedures for exercising these rights

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