Consent To Disclose Personal Information

Consent To Disclose Personal Information Template for Denmark

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Document background

The Consent To Disclose Personal Information document is essential for organizations operating under Danish jurisdiction that need to obtain explicit consent for processing and sharing personal data. This document is required when organizations need to process personal data beyond what is permitted under other legal bases defined in the GDPR. It is particularly crucial when sharing data with third parties, processing sensitive personal data, or engaging in cross-border data transfers. The document must comply with both the European General Data Protection Regulation (GDPR) and the Danish Data Protection Act (Databeskyttelsesloven), ensuring that consent is freely given, specific, informed, and unambiguous. Organizations should use this document before initiating any data processing activities that rely on consent as their legal basis, and it should be updated whenever there are significant changes to the processing activities.

Suggested Sections

1. Parties: Identification of the data controller (organization requesting consent) and the data subject (individual giving consent)

2. Background: Brief context explaining why the consent is being requested and the relationship between the parties

3. Definitions: Clear definitions of key terms used in the document, including types of personal data, processing activities, and relevant parties

4. Purpose of Data Processing: Specific description of why the personal data is being collected and how it will be used

5. Categories of Personal Data: Detailed list of the specific personal data that will be processed

6. Recipients of Personal Data: Identity of third parties who will receive or have access to the personal data

7. Duration of Processing: Time period for which the consent is valid and how long the data will be retained

8. Data Subject Rights: Clear explanation of the individual's rights under GDPR, including right to withdraw consent

9. Declaration of Consent: Explicit statement of consent with signature block and date

Optional Sections

1. International Transfers: Required when personal data will be transferred outside the EU/EEA, describing safeguards and mechanisms for transfers

2. Marketing Purposes: Required when data will be used for marketing purposes, including specific consent for different marketing channels

3. Automated Decision Making: Required when personal data will be used for automated decision-making or profiling

4. Sensitive Data Processing: Required when processing special categories of personal data under Article 9 GDPR

5. Child's Consent: Required when the data subject is under 13 years old (Danish age requirement), including parental consent provisions

Suggested Schedules

1. Schedule 1 - Detailed Data Categories: Comprehensive list of all personal data categories to be processed, with examples and explanations

2. Schedule 2 - Processing Activities: Detailed description of all processing activities and their purposes

3. Schedule 3 - Third Party Recipients: List of all third parties who will receive the data, including their roles and locations

4. Appendix A - Privacy Notice: Full privacy notice providing detailed information about data processing activities

5. Appendix B - Withdrawal Form: Template form for withdrawing consent

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