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Authorization Letter To Purchase On Behalf Of Company
1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Full name and address of the person/entity to whom the authorization letter is addressed
3. Subject Line: Clear indication that this is an Authorization Letter for Purchasing
4. Company Details: Full legal name, registration number, and address of the authorizing company
5. Authorized Person Details: Full name, title, and identification details of the person being authorized
6. Authorization Statement: Clear statement of the authority being granted for making purchases
7. Scope of Authority: Specific details about what types of purchases can be made and any limitations
8. Duration: Validity period of the authorization
9. Signature Block: Space for authorized signatory of the company, including name, title, and company stamp
1. Financial Limits: Specific monetary limits on purchasing authority - include when there needs to be a cap on purchase amounts
2. Reporting Requirements: Requirements for reporting purchases made under this authority - include when regular reporting is needed
3. Revocation Clause: Terms for revoking the authorization - include when the authority might need to be terminated before the end date
4. Special Instructions: Any specific procedures or requirements for making purchases - include when there are particular company protocols
5. Substitute Authority: Permission to delegate authority further - include when the authorized person might need to delegate to others
1. Specimen Signature: Sample signature of the authorized person for verification purposes
2. Identification Documents: Copies of relevant identification documents of the authorized person
3. Company Registration Certificate: Copy of the company's registration certificate or relevant corporate documentation
4. Board Resolution: If required, copy of the board resolution approving this authorization
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