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Library License

Library License Template for Switzerland

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Key Requirements PROMPT example:

Library License

"I need a Library License agreement for a Swiss university library entering into a contract with an international publisher to provide digital access to academic journals and databases, with implementation planned for March 2025 and including provisions for text mining rights and multi-campus access."

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Document background
The Library License agreement is designed for use in Switzerland when establishing formal arrangements between content providers/publishers and library institutions for the access and use of digital or physical resources. This contract type specifically addresses the unique requirements of Swiss federal and cantonal laws, including compliance with the Federal Act on Copyright and Related Rights (CopA) and the Federal Act on Data Protection (FADP). The Library License covers essential elements such as access rights, usage permissions, technical specifications, and data protection measures, while accommodating various library types from academic to public institutions. It is particularly relevant for organizations operating within the Swiss jurisdiction who need to establish clear, legally compliant terms for library resource management and access.
Suggested Sections

1. Parties: Identification of the licensor and licensee, including full legal names and addresses

2. Background: Context of the agreement, nature of the library services, and general purpose of the license

3. Definitions: Detailed definitions of key terms used throughout the agreement

4. License Grant: Scope of the license, permitted uses, and access rights

5. Access and Authentication: Methods of access, authentication requirements, and authorized user definitions

6. Usage Rights and Restrictions: Specific permissions and prohibitions regarding content use

7. Service Levels: Availability commitments, maintenance windows, and technical support provisions

8. Data Protection and Privacy: Compliance with Swiss FADP and handling of user data

9. Fees and Payment Terms: License fees, payment schedule, and related financial terms

10. Term and Termination: Duration of agreement, renewal terms, and termination conditions

11. Warranties and Indemnities: Legal guarantees and protections for both parties

12. Governing Law and Jurisdiction: Confirmation of Swiss law application and dispute resolution procedures

Optional Sections

1. Multi-Site Access: Required when license covers multiple library locations or institutions

2. Consortium Terms: Needed for agreements involving library consortia or group licensing

3. Archive Rights: Provisions for post-termination access to materials, if applicable

4. Text and Data Mining Rights: Special provisions for computational analysis of licensed content

5. Emergency Access Provisions: Procedures for access during technical failures or emergencies

6. Integration Services: Terms for integration with library management systems or discovery services

Suggested Schedules

1. Schedule A - Licensed Materials: Detailed list of licensed content, databases, or collections

2. Schedule B - Authorized Sites: List of physical locations and IP ranges covered by the license

3. Schedule C - Technical Specifications: Technical requirements, supported formats, and access methods

4. Schedule D - Service Level Agreement: Detailed performance metrics and support requirements

5. Schedule E - Fee Schedule: Detailed breakdown of fees, including any tiered pricing

6. Appendix 1 - Authorized User Terms: Terms and conditions for end users

7. Appendix 2 - Data Processing Agreement: Detailed data protection and processing terms compliant with Swiss law

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


















































Clauses

































Relevant Industries

Education

Research & Development

Public Sector

Publishing

Information Technology

Cultural Heritage

Academic Research

Professional Services

Media & Entertainment

Relevant Teams

Legal

Information Technology

Procurement

Library Operations

Digital Resources

Content Management

Information Services

Compliance

Contract Administration

Technical Services

Relevant Roles

Library Director

Content Licensing Manager

Legal Counsel

Information Resources Manager

Digital Resources Coordinator

Library Systems Administrator

Procurement Manager

Collections Manager

Copyright Officer

Database Administrator

Library Services Manager

Electronic Resources Librarian

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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