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Bookkeeping Contract Template for United States

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Key Requirements PROMPT example:

Bookkeeping Contract

"I need a Bookkeeping Contract for my small e-commerce business that includes monthly financial reporting services, tax preparation assistance, and specific provisions for using QuickBooks Online, with the agreement starting January 1, 2025."

Document background

Bookkeeping Contracts are essential documents for establishing professional relationships between bookkeepers and their clients in the United States. These contracts serve to protect both parties by clearly defining the scope of services, responsibilities, and expectations. They are particularly important given the sensitive nature of financial information and the need to comply with various federal and state regulations, including tax laws and accounting standards. The contract should address key aspects such as confidentiality, liability, service standards, and dispute resolution procedures.

Suggested Sections

1. Parties: Identification of the bookkeeper/firm and the client, including legal names and addresses

2. Background: Brief context of why the agreement is being entered into

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of bookkeeping services to be provided

5. Term and Termination: Duration of the agreement and conditions for termination

6. Fees and Payment Terms: Compensation structure, payment schedule, and billing procedures

7. Confidentiality: Protection of client's financial information and trade secrets

8. Professional Standards: Commitment to follow relevant accounting standards and practices

Optional Sections

1. Additional Services: Optional services beyond basic bookkeeping that may be offered as part of tiered service packages or add-on services

2. Software and Systems: Specific accounting software or systems to be used when particular platforms are required for the engagement

3. Client Responsibilities: Detailed outline of client's obligations in providing information and documentation when clear delineation of duties is needed

4. Insurance Requirements: Professional liability insurance details for larger clients or high-risk engagements

Suggested Schedules

1. Schedule A - Service Details: Detailed breakdown of specific bookkeeping services and deliverables

2. Schedule B - Fee Structure: Detailed pricing information and payment terms

3. Schedule C - Service Level Agreement: Performance metrics and response times

4. Appendix 1 - Document Retention Policy: Specific requirements for maintaining financial records

5. Appendix 2 - Software Requirements: Technical specifications and software requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

Internal Revenue Code (IRC): Federal tax code governing tax reporting requirements and compliance standards for bookkeeping practices

Fair Labor Standards Act: Federal law regulating employment standards, relevant if the bookkeeping contract includes staffing provisions

Generally Accepted Accounting Principles (GAAP): Standardized accounting principles and guidelines that must be followed in financial record-keeping and reporting

Sarbanes-Oxley Act: Federal law establishing enhanced standards for corporate financial reporting and disclosure, particularly relevant when dealing with public companies

Bank Secrecy Act: Federal law requiring financial institutions and businesses to assist government agencies in detecting and preventing money laundering

Federal Privacy Laws: Laws governing the protection and handling of sensitive client information and financial data

State Licensing Requirements: State-specific regulations governing the licensing and certification of bookkeepers and accounting professionals

State Business Practice Regulations: State-level rules governing how bookkeeping businesses must operate within the state

State Privacy Laws: State-specific regulations regarding data protection and client confidentiality

State Contract Laws: State-specific laws governing contract formation, enforcement, and interpretation

AICPA Standards: Professional standards established by the American Institute of Certified Public Accountants for accounting practices

Record Retention Requirements: Federal and state regulations specifying how long different types of financial records must be maintained

Professional Liability Requirements: Regulations governing professional liability insurance and responsibility for bookkeeping services

Statute of Frauds: Legal requirement that certain contracts must be in writing to be enforceable

Data Protection Regulations: Laws and regulations governing the security and protection of financial and personal data

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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