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Authorization Agreement For Direct Deposits Template for United States

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Authorization Agreement For Direct Deposits

"I need an Authorization Agreement for Direct Deposits for our tech startup that will allow employees to split their salary payments between two different bank accounts, starting from January 2025, with the agreement being governed by California law."

Document background

The Authorization Agreement for Direct Deposits is a fundamental document in modern banking and payroll systems, designed to facilitate secure and efficient electronic fund transfers. This agreement is essential for establishing direct deposit arrangements in the United States, complying with federal regulations including the Electronic Fund Transfer Act, Regulation E, and NACHA rules. It's commonly used for payroll, government benefits, pension payments, and other recurring deposits, providing a secure and efficient alternative to paper checks. The agreement includes critical information such as account details, authorized amounts, and terms of the arrangement.

Suggested Sections

1. Parties: Identification of the account holder and financial institution

2. Background: Purpose of the direct deposit arrangement

3. Definitions: Key terms used in the agreement including ACH, direct deposit, business days

4. Authorization: Express permission for direct deposits and acknowledgment of EFTA rights

5. Account Details: Banking information for deposits including account and routing numbers

6. Timing of Deposits: When deposits will be made and processing timeframes

7. Termination: Procedures and notice requirements for ending the arrangement

Optional Sections

1. Multiple Accounts: Provisions for distributing deposits across multiple accounts

2. International Transfers: Special provisions for international accounts and cross-border transfers

3. Special Instructions: Any specific handling requirements or non-standard processing instructions

Suggested Schedules

1. Schedule A - Account Details: Detailed banking information including routing numbers and account verification

2. Schedule B - Payment Schedule: Timing and frequency of deposits if regular schedule exists

3. Appendix 1 - Void Check: Copy of void check or deposit slip for account verification purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

Electronic Fund Transfer Act (EFTA): Primary federal law that regulates electronic fund transfers, establishes rights and responsibilities of participants, and provides consumer protection measures

Regulation E (12 CFR Part 205): Implements the EFTA, sets requirements for authorization of electronic fund transfers, establishes error resolution procedures, and defines disclosure requirements

NACHA Rules: Rules set by the National Automated Clearing House Association that govern ACH transactions, set standards for direct deposit processes, and establish technical requirements

Federal Reserve Board Regulations: Including Regulation CC (Availability of Funds) and Regulation D (Reserve Requirements) which govern various aspects of banking transactions

Bank Secrecy Act (BSA): Includes anti-money laundering provisions and Know Your Customer (KYC) requirements for financial institutions

State Banking Regulations: State-specific regulations that may have additional requirements for electronic transfers and banking operations

Privacy Laws: Including Gramm-Leach-Bliley Act and state privacy laws that establish requirements for handling personal financial information

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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