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Bookkeeping Agreement Template for United States

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Key Requirements PROMPT example:

Bookkeeping Agreement

"I need a Bookkeeping Agreement for my small retail business to engage a part-time bookkeeper starting January 2025, with specific focus on monthly financial reporting and tax preparation assistance."

Document background

The Bookkeeping Agreement serves as a crucial document for establishing professional financial management relationships in the United States. It is typically used when a business or individual requires professional assistance with maintaining financial records, processing transactions, and ensuring compliance with accounting standards. The agreement defines the scope of services, responsibilities, confidentiality requirements, and liability provisions, while ensuring compliance with federal and state regulations. This contract type is essential for protecting both parties' interests and establishing clear expectations for the bookkeeping relationship.

Suggested Sections

1. Parties: Identification of the bookkeeper/firm and the client, including full legal names and addresses

2. Background: Brief context explaining the purpose of the agreement and the parties' intentions

3. Definitions: Key terms used throughout the agreement including specific bookkeeping and accounting terminology

4. Scope of Services: Detailed description of bookkeeping services to be provided, including specific tasks and responsibilities

5. Term and Termination: Duration of the agreement and conditions for termination by either party

6. Fees and Payment Terms: Compensation structure, payment schedule, and related terms including late payment penalties

7. Confidentiality: Protection of sensitive financial and business information, including data security measures

8. Representations and Warranties: Basic assurances from both parties regarding capacity, authority, and professional standards

Optional Sections

1. Insurance Requirements: Professional liability insurance requirements and coverage specifications

2. Intellectual Property: Ownership of work products, systems, and developed materials

3. Force Majeure: Provisions for unforeseen circumstances affecting service delivery

4. Non-Solicitation: Restrictions on hiring each other's employees or engaging with clients

Suggested Schedules

1. Schedule A - Detailed Service Description: Comprehensive list of specific bookkeeping tasks, responsibilities, and deliverables

2. Schedule B - Fee Schedule: Detailed breakdown of fees, hourly rates, and payment terms

3. Schedule C - Service Level Agreement: Performance metrics, response times, and service standards

4. Appendix 1 - Required Documentation: List of documents and information client must provide for bookkeeping services

5. Appendix 2 - Reporting Templates: Standard formats for financial reports and statements to be delivered

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

Internal Revenue Code (IRC): Federal tax law that governs tax record-keeping requirements and standards for maintaining financial records for tax purposes

Fair Labor Standards Act: Federal law governing employment standards if the bookkeeper is classified as an employee rather than an independent contractor

Sarbanes-Oxley Act: Federal law establishing enhanced standards for financial record-keeping and reporting, particularly relevant for publicly traded companies

Bank Secrecy Act: Federal law requiring financial record-keeping and reporting requirements to prevent fraud and money laundering

Generally Accepted Accounting Principles (GAAP): Standard accounting principles and guidelines that must be followed in financial record-keeping and reporting

AICPA Standards: Professional standards set by the American Institute of Certified Public Accountants for accounting and bookkeeping practices

Gramm-Leach-Bliley Act: Federal law requiring financial institutions to explain their information-sharing practices and protect sensitive data

State Contract Laws: State-specific laws governing contract formation, enforcement, and interpretation

Uniform Commercial Code (UCC): Standardized set of business laws governing commercial transactions across states

E-SIGN Act: Federal law ensuring the legal validity of electronic signatures and records in commercial transactions

State Licensing Requirements: State-specific regulations governing professional licensing and certification for bookkeepers

State Data Protection Laws: State-specific regulations governing the protection and handling of sensitive financial and personal data

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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