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Bookkeeping Contract Template for Hong Kong

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Key Requirements PROMPT example:

Bookkeeping Contracts

"I need a Bookkeeping Contract for my small retail business in Hong Kong, starting from January 2025, with basic monthly bookkeeping services and quarterly financial reporting, suitable for a single-location operation with annual revenue under HKD 5 million."

Document background
This document serves as a formal agreement for establishing professional bookkeeping services in Hong Kong. Bookkeeping Contracts are essential for businesses requiring professional financial record-keeping services, ensuring compliance with Hong Kong's regulatory requirements including the Professional Accountants Ordinance, Companies Ordinance, and data protection laws. The agreement is designed to protect both service providers and clients by clearly defining service scope, responsibilities, confidentiality obligations, and liability limitations. It is particularly relevant for businesses seeking to outsource their bookkeeping functions or engage professional bookkeepers, whether for ongoing services or specific projects, while maintaining compliance with Hong Kong's stringent financial reporting and regulatory standards.
Suggested Sections

1. Parties: Identification of the service provider (bookkeeper/firm) and the client

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of bookkeeping services to be provided

5. Term and Termination: Duration of the agreement and conditions for termination

6. Fees and Payment Terms: Service fees, payment schedule, and related terms

7. Obligations of the Bookkeeper: Professional duties, standards, and responsibilities

8. Client's Obligations: Requirements for providing information and cooperation

9. Confidentiality: Protection of sensitive financial and business information

10. Data Protection: Compliance with PDPO and data handling procedures

11. Professional Standards: Commitment to follow relevant accounting standards and regulations

12. Liability and Indemnification: Limitations of liability and indemnification provisions

13. General Provisions: Standard contractual terms including governing law, notices, etc.

Optional Sections

1. Staff Assignment: Details of specific staff members assigned to the client - used for larger firms with multiple bookkeepers

2. Software and Systems: Specifications of accounting software to be used - included when specific systems are required

3. Remote Working Arrangements: Terms for remote service provision - used when services are provided remotely

4. Conflict Resolution: Detailed dispute resolution procedures - recommended for high-value contracts

5. Insurance Coverage: Professional indemnity insurance details - used when specifically required by client

6. Third-Party Access: Terms for sharing information with external auditors or advisors - used when regular third-party collaboration is expected

Suggested Schedules

1. Schedule 1 - Service Details: Detailed breakdown of specific bookkeeping tasks and their frequency

2. Schedule 2 - Fee Structure: Detailed pricing, including hourly rates or fixed fees for different services

3. Schedule 3 - Service Levels: Performance standards and response times for various services

4. Schedule 4 - Authorized Personnel: List of authorized contacts from both parties

5. Appendix A - Data Protection Procedures: Specific procedures for handling and protecting financial data

6. Appendix B - Required Documentation: List of documents and information the client must provide

7. Appendix C - Reporting Templates: Standard formats for financial reports and other deliverables

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

































Clauses



































Relevant Industries

Professional Services

Financial Services

Retail

Manufacturing

Technology

Healthcare

Education

Real Estate

Construction

Hospitality

Import/Export

Non-Profit Organizations

Small and Medium Enterprises

E-commerce

Consulting Services

Relevant Teams

Finance

Accounting

Operations

Compliance

Legal

Administration

Executive Management

Risk Management

Treasury

Internal Audit

Relevant Roles

Bookkeeper

Accountant

Finance Manager

Financial Controller

Chief Financial Officer

Company Director

Business Owner

Finance Director

Accounts Assistant

Financial Analyst

Company Secretary

Compliance Officer

Operations Manager

Small Business Owner

Managing Partner

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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