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Audit Acceptance Letter Template for Hong Kong

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Key Requirements PROMPT example:

Audit Acceptance Letter

"I need an Audit Acceptance Letter for my Hong Kong trading company's statutory audit for the financial year ending March 31, 2025, incorporating standard audit terms and a fee structure for a medium-sized business."

Document background
The Audit Acceptance Letter is a mandatory professional document required when a company in Hong Kong appoints or reappoints its statutory auditors. This document, governed by Hong Kong Standards on Auditing (particularly HKSA 210) and the Hong Kong Companies Ordinance, formalizes the audit engagement terms between the audit firm and the client company. It must be issued before the commencement of audit work and typically follows the appointment of auditors at the company's annual general meeting or by the board of directors. The letter comprehensively outlines the scope of audit services, respective responsibilities, fee arrangements, reporting obligations, and compliance requirements with relevant Hong Kong regulations and professional standards.
Suggested Sections

1. Letterhead and Date: Audit firm's official letterhead with full contact details and date of the letter

2. Addressee Details: Full name and address of the client company and specific attention line (usually the board of directors or those charged with governance)

3. Engagement Confirmation: Clear statement accepting the appointment as auditors and the financial year(s) covered

4. Scope of Audit: Detailed description of the audit scope, including the applicable financial reporting framework and relevant standards

5. Respective Responsibilities: Clear delineation of management's responsibilities and auditor's responsibilities

6. Form of Reports: Description of the expected form and content of the auditor's report

7. Professional Fees: Fee structure, billing arrangements, and payment terms

8. Timing: Expected timeline for the audit and reporting deadlines

9. Acknowledgment: Request for client's acknowledgment and acceptance of terms

10. Signature Block: Official signature, firm name, and professional designation

Optional Sections

1. Group Audit Arrangements: Include when the client is part of a group structure requiring coordination with other auditors

2. Specialized Industry Requirements: Add for regulated industries like financial services or insurance companies

3. Prior Year Modifications: Include when there were audit modifications in previous years that need to be addressed

4. Use of External Experts: Add when specialized experts will be needed for specific aspects of the audit

5. Multiple Location Audits: Include for clients with multiple business locations requiring separate audit procedures

Suggested Schedules

1. Appendix A - Detailed Fee Schedule: Breakdown of audit fees, including any additional services and out-of-pocket expenses

2. Appendix B - Standard Terms of Business: Firm's standard terms and conditions for audit services

3. Appendix C - Team Structure: Key audit team members and their roles (optional but often included for larger engagements)

4. Appendix D - Timeline and Key Deliverables: Detailed audit timeline, key dates, and deliverables

5. Appendix E - Required Client Assistance: List of documents, schedules, and support required from the client

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Financial Services

Manufacturing

Retail

Technology

Real Estate

Healthcare

Professional Services

Transportation and Logistics

Energy

Construction

Education

Hospitality

Media and Entertainment

Non-profit Organizations

Trading and Distribution

Relevant Teams

Finance

Accounting

Corporate Secretarial

Legal

Compliance

Internal Audit

Risk Management

Corporate Governance

Executive Management

Board of Directors

Relevant Roles

Chief Financial Officer

Financial Controller

Finance Director

Company Secretary

Audit Partner

Audit Manager

Chief Executive Officer

Board Director

Audit Committee Chairman

Compliance Officer

Financial Reporting Manager

Treasury Manager

Corporate Governance Director

Risk Management Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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