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Termination Of Company Secretary Letter Template for Singapore

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Key Requirements PROMPT example:

Termination Of Company Secretary Letter

"I need a Termination Of Company Secretary Letter for our current company secretary who is retiring, with an effective date of March 15, 2025, including standard handover requirements and acknowledgment of their 5 years of service."

Document background
The Termination Of Company Secretary Letter is a crucial document used when a Singapore company needs to formally end its relationship with its company secretary. Under Singapore's Companies Act 1967, every company must have a qualified company secretary, and any changes must be properly documented and filed with ACRA. This document serves as official notice of termination, specifies the effective date, outlines handover requirements, and forms the basis for mandatory regulatory filings. It's particularly important as it helps ensure compliance with statutory requirements and facilitates a smooth transition of company secretarial duties.
Suggested Sections

1. Date and Addressing: Current date and recipient's details including company secretary's name and address

2. Reference to Appointment: Details of original appointment date and position as Company Secretary

3. Notice of Termination: Clear statement of termination of appointment and effective date

4. Handover Requirements: List of documents, responsibilities, and statutory records to be transferred

5. Filing Requirements: Statement acknowledging ACRA filing obligations and Form NAC1 submission

Optional Sections

1. Acknowledgment of Service: Recognition of past service and contributions, used when parting on good terms

2. Final Payments: Details of any outstanding payments or fees, used if secretary was an employee or for professional services rendered

3. Confidentiality Reminder: Reinforcement of ongoing confidentiality obligations and handling of sensitive information

Suggested Schedules

1. Handover Checklist: Detailed inventory of corporate documents, statutory records, and responsibilities to be transferred

2. ACRA Form NAC1: Copy of regulatory filing form for notification of cessation of Company Secretary

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses















Industries

Companies Act 1967 (Section 171): Primary legislation requiring all companies to have a company secretary and maintaining this position cannot be vacant for more than 6 months

Companies Act 1967 (Section 171A): Specifies the mandatory qualifications and requirements for a person to act as company secretary in Singapore

Companies Regulations (Regulation 12): Details the regulatory requirements for filing notifications regarding changes in company secretary appointments

ACRA Filing Requirements: mandatory filing through BizFile+ platform, including Form NAC1 for notification of appointment/cessation of company secretary within 14 days

Employment Act: Governs employment relationship aspects including notice periods and final settlements if the secretary is an employee

Personal Data Protection Act 2012: Regulates the handling and transfer of personal data during the transition, including data handover protocols and protection measures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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