��������Ƶ

The Termination Of Company Secretary Letter is a crucial corporate governance document used in South African business practice when ending the appointment of a company secretary. This document is necessary to comply with the Companies Act 71 of 2008 and related regulations, requiring formal documentation of any changes in company secretarial appointments. It should be used when a company needs to terminate the services of its company secretary, whether due to resignation, retirement, restructuring, or other reasons. The letter typically includes essential information such as effective date of termination, handover requirements, final duties, and acknowledgment requests. It serves as an important legal record for both the company and regulatory bodies, particularly the Companies and Intellectual Property Commission (CIPC). The document is vital for maintaining proper corporate governance records and ensuring smooth transitions in company secretarial functions.

1. Company Details: Full registered name of the company, registration number, and registered address

2. Date: Current date when the letter is being issued

3. Addressee Details: Full name and address of the Company Secretary

4. Subject Line: Clear indication that this is a termination of company secretary appointment

5. Notice of Termination: Clear statement of the termination of appointment as Company Secretary

6. Effective Date: Specific date when the termination becomes effective

7. Reason for Termination: Brief explanation of the reason for termination if appropriate

8. Handover Requirements: Details of documents, passwords, and other company property to be returned

9. Final Duties: List of any final responsibilities or tasks to be completed before departure

10. Acknowledgment Request: Request for acknowledgment of receipt and acceptance of the termination

11. Signature Block: Space for authorized signatory (typically director) with full name and position