The Termination Of Company Secretary Letter is a crucial corporate governance document used when ending the appointment of a company secretary in the United Arab Emirates. It must comply with UAE Federal Law No. 32 of 2021 and relevant corporate governance regulations, particularly for public joint-stock companies under SCA guidelines. This document is essential when there's a change in company secretary position due to resignation, restructuring, or other corporate changes. It formally documents the termination date, handover requirements, confidentiality obligations, and return of company property. The letter serves as official evidence of the proper discharge of corporate responsibilities and ensures smooth transition of secretarial duties.
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1. Letter Header: Company letterhead, date, and reference number
2. Addressee Details: Full name and address of the Company Secretary being terminated
3. Subject Line: Clear indication that this is a termination of company secretary appointment
4. Termination Statement: Clear statement of the termination of appointment and effective date
5. Acknowledgment of Service: Recognition of the period served and duties performed
6. Handover Requirements: Specific requirements for handover of documents, files, and ongoing matters
7. Company Property: Request for return of any company property, access cards, or credentials
8. Final Administrative Matters: Any outstanding administrative tasks or documentation needed
9. Signature Block: Authorized signatory details and signature space
1. Reason for Termination: Include only if there's a specific reason that needs to be documented or if required by company policy
2. Confidentiality Reminder: Include if handling sensitive information was part of the role
3. Reference Offer: Include if the company is willing to provide references for future employment
4. Payment Details: Include if there are any outstanding payments or final settlements to be addressed
5. Transition Period: Include if there will be a handover period before the effective termination date
1. Handover Checklist: Detailed list of documents, files, and responsibilities to be handed over
2. Company Property List: Itemized list of company property to be returned
3. Board Resolution: Copy of the board resolution approving the termination of appointment
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Insurance
Real Estate
Manufacturing
Technology
Healthcare
Retail
Energy
Construction
Professional Services
Telecommunications
Transportation
Hospitality
Education
Relevant Teams
Legal
Compliance
Corporate Governance
Board Administration
Corporate Affairs
Human Resources
Company Secretariat
Executive Office
Risk Management
Administrative Services
Relevant Roles
Company Secretary
Board Secretary
Corporate Secretary
Chief Legal Officer
Legal Director
Compliance Officer
Corporate Governance Officer
Board Director
Chairman
CEO
General Counsel
Head of Legal
Corporate Affairs Manager
Legal Manager
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