Formal Termination Letter

Formal Termination Letter Template for Singapore

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Key Requirements PROMPT example:

"I need a Formal Termination Letter for a senior software engineer in Singapore who is being let go due to redundancy, with a notice period of 3 months starting March 15, 2025, including details about their stock options and severance package."

Document background

A Formal Termination Letter is a crucial document used in Singapore when ending employment relationships, whether through resignation, redundancy, or performance-related issues. The letter must align with Singapore's employment laws, particularly the Employment Act and related legislation. It serves as official documentation of the termination decision, protecting both employer and employee interests. The document typically includes termination date, notice period details, final payment information, and instructions regarding company property and confidentiality obligations. Given Singapore's strict employment regulations, proper documentation through a Formal Termination Letter is essential for legal compliance and risk management.

Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressing details including recipient's name and address

2. Notice of Termination: Clear and unambiguous statement declaring the termination of employment

3. Effective Date: Specific termination date and notice period details in accordance with Employment Act requirements

4. Reason for Termination: Brief explanation of termination reason if appropriate and legally advisable

5. Final Payments: Details of final salary, unused leave, and other statutory entitlements including CPF obligations

6. Company Property: Instructions for returning company assets and handling confidential information

7. Closing Statement: Professional closure, contact information for queries, and signature block

Optional Sections

1. Severance Package: Details of any additional compensation or ex-gratia payments beyond statutory requirements

2. Non-Compete Reminder: Reminder of existing non-compete and confidentiality obligations that survive termination

3. Reference Offer: Information about company's policy on providing employment references

4. Benefits Continuation: Information about post-employment benefits and insurance coverage if applicable

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of all final payments including salary, leave encashment, and other entitlements

2. Benefits Summary: Comprehensive summary of termination of benefits and insurance coverage

3. Exit Checklist: Detailed list of items to be completed before last day of employment

4. Acknowledgment Form: Form for employee to acknowledge receipt and understanding of termination letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Technology
Financial Services
Manufacturing
Professional Services
Retail

Relevant Teams

Human Resources
Legal
Finance
Operations
Information Technology

Relevant Roles

Human Resources Director
Department Manager
Chief Operating Officer
Legal Counsel
HR Business Partner

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Authors

Alex Denne

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