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Job Reference Letter For Employee Leaving Template for Singapore

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Key Requirements PROMPT example:

Job Reference Letter For Employee Leaving

"I need a Job Reference Letter For Employee Leaving for our senior software developer who has worked on multiple AI projects and is departing on good terms in March 2025; the letter should highlight their technical achievements and leadership qualities."

Document background
The Job Reference Letter For Employee Leaving is a crucial document in Singapore's employment landscape, typically issued when an employee concludes their employment relationship with an organization. It serves as an official record of employment, adhering to Singapore's strict data protection laws and employment guidelines. The letter provides future employers with verified information about the individual's work history, including their role, duration of employment, key responsibilities, and general performance assessment. This document is particularly important in Singapore's competitive job market, where formal verification of employment history is often required during hiring processes.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number (if applicable)

2. Addressee Information: 'To Whom It May Concern' or specific recipient details including address if applicable

3. Employee Information: Employee's full name, NRIC/FIN (last 4 characters only), position held, and employment duration (start and end dates)

4. Job Description: Main responsibilities and key achievements of the employee during their tenure

5. Performance Assessment: Overview of general conduct, work quality, and key strengths demonstrated during employment

6. Closing: Contact information for verification, signature block, and company stamp (if required)

Optional Sections

1. Reason for Leaving: Neutral and factual statement of why the employee left, only included when specifically requested by employee

2. Specific Project Involvement: Detailed description of specific achievements or projects, typically used for technical or specialized roles

3. Training and Certifications: List of company-sponsored qualifications and training completed during employment, included when relevant to future employment

Suggested Schedules

1. Performance Metrics Summary: Quantifiable performance data and achievements, typically used for sales or performance-based roles

2. Project Portfolio: Comprehensive list of major projects completed during employment, typically used for creative or technical roles

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses















Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore. While not directly regulating reference letters, it provides the fundamental framework for employment matters.

Personal Data Protection Act (PDPA) 2012: Regulates handling and disclosure of personal data, requiring consent for sharing personal information and ensuring accuracy of information provided in reference letters.

Defamation Act (Chapter 75): Protects against false statements that could damage reputation, ensuring statements in reference letters are truthful and non-defamatory.

MOM Guidelines: Ministry of Manpower guidelines providing general direction about professional conduct and fair employment practices in Singapore.

Tripartite Guidelines on Fair Employment Practices: Guidelines promoting fair and merit-based employment practices, ensuring non-discriminatory language and content in employment documentation.

Accuracy Requirement: Legal obligation to ensure all information provided in reference letters is factual and verifiable.

Confidentiality Obligation: Legal requirement to protect confidential information while providing reference letters, based on common law principles and PDPA.

Consent Requirement: Legal obligation under PDPA to obtain appropriate consent before sharing personal information in reference letters.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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