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Reference Letter Confirming Employment Template for Singapore

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Key Requirements PROMPT example:

Reference Letter Confirming Employment

"I need a Reference Letter Confirming Employment for my senior software developer who worked at our Singapore office from January 2025 to September 2025, including details about their technical project leadership and cloud infrastructure responsibilities."

Document background
Reference Letter Confirming Employment documents are essential in Singapore's professional landscape, commonly required for visa applications, new employment processes, or financial proceedings. These letters serve as official verification of employment history, adhering to Singapore's Employment Act and PDPA requirements. They typically include verification of employment dates, position details, and basic job responsibilities. The document must be issued by an authorized representative of the employer and should maintain objectivity while providing accurate information. Given Singapore's strict regulatory environment, these letters must be carefully drafted to avoid potential legal issues while meeting the needs of all parties involved.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Addressee Details: To whom it may concern or specific recipient details

3. Employment Confirmation: Basic confirmation of employment relationship

4. Employment Duration: Start and end dates of employment

5. Position/Role: Job title and basic responsibilities

6. Signatory Details: Name, position, and signature of authorized person

Optional Sections

1. Performance Assessment: Brief evaluation of employee's performance, used when specifically requested by employee or prospective employer

2. Reason for Departure: Statement about why employment ended, included when mutually agreed with employee and relevant to purpose

3. Salary Information: Last drawn salary or salary history, included when specifically authorized by employee

Suggested Schedules

1. Employment History: Detailed list of positions held and dates, if employment spanned multiple roles

2. Key Achievements: List of significant contributions or awards, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










Clauses










Industries

Employment Act (Chapter 91): Main legislation governing employment in Singapore. For reference letters, ensure alignment with required employment records and accurate representation of employment duration and position.

Personal Data Protection Act (PDPA) 2012: Governs the collection, use, and disclosure of personal data. Requires proper handling of personal data, obtaining consent for sharing personal information, and including only relevant personal information in reference letters.

Defamation Act (Chapter 75): Protects against false statements that harm reputation. When writing reference letters, avoid potentially defamatory statements, ensure factual accuracy, and maintain objective assessments.

Workplace Safety and Health Act: Regulates workplace safety standards. If including information about safety records or incidents in reference letters, ensure compliance with reporting requirements.

Employment Claims Act 2016: Governs employment disputes and claims. Ensure any statements about performance or conduct in reference letters align with official employment records.

Reference Letter Best Practices: Key guidelines including: maintain factual and verifiable content, obtain employee's consent before sharing, maintain professional tone, include only job-relevant information, ensure accuracy of dates and positions, avoid discriminatory language.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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