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Employee Reference Check Reply Letter Template for Singapore

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Key Requirements PROMPT example:

Employee Reference Check Reply Letter

"I need an Employee Reference Check Reply Letter for our Singapore office to respond to ABC Corp's request about our former senior software engineer who worked with us from 2020 to 2025, focusing mainly on their technical capabilities and project delivery record."

Document background
The Employee Reference Check Reply Letter is a crucial document in Singapore's employment ecosystem, used when responding to formal requests for employment verification and references. It must comply with Singapore's PDPA, Employment Act, and Tripartite Guidelines on Fair Employment Practices. This document provides verified information about an employee's tenure, responsibilities, and performance while maintaining appropriate confidentiality and legal compliance. It serves as an official communication between employers and typically includes factual information about employment history, avoiding subjective assessments that could lead to legal complications.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Reference Request Acknowledgment: Confirmation of receiving the reference check request and citing the former employee's details

3. Employment Verification: Basic employment details including position, tenure, and confirmation of employment relationship

4. Job Responsibilities: Brief overview of main duties and responsibilities held during employment

5. Performance Statement: Factual statement about work performance and conduct during employment period

6. Closing Statement: Standard closing, disclaimer if any, and contact information for further queries

Optional Sections

1. Reason for Leaving: Statement about why the employee left the organization, only included if appropriate and permitted to disclose

2. Rehire Eligibility: Statement about whether the employee would be eligible for rehire, included only when company policy allows such disclosure

3. Specific Achievements: Notable contributions or achievements during employment, included for positive references where specific examples are requested

Suggested Schedules

1. Employment Certificate: Official document confirming employment dates and position held

2. Consent Form: Copy of employee's written consent for reference check

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses


















Industries

Personal Data Protection Act (PDPA): Singapore's primary data protection legislation that governs collection, use and disclosure of personal data. For reference checks, key considerations include consent requirements, accuracy obligations, disclosure limitations, and purpose limitation principle.

Employment Act: Singapore's main employment law that stipulates requirements for employment records, factual information disclosure, and duty of care in providing accurate employment-related information.

Defamation Act: Legal framework protecting against false or defamatory statements, providing qualified privilege for references, and requiring truthful and accurate statements in reference checks.

Common Law Principles: Legal principles establishing duty of care to both former employee and prospective employer, protection against negligent misstatement, and principles of confidentiality in reference provision.

Tripartite Guidelines on Fair Employment Practices: Guidelines promoting non-discriminatory practices, fair and objective assessment, and professional standards in providing employment references.

Contract Law: Legal framework governing contractual obligations from employment agreements, including confidentiality clauses and non-disclosure agreements that may affect reference check responses.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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