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Job Reference Letter For Employee Leaving Template for New Zealand

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Key Requirements PROMPT example:

Job Reference Letter For Employee Leaving

"I need a Job Reference Letter For Employee Leaving for a senior software developer who led multiple successful projects and is leaving in March 2025, emphasizing their technical achievements and leadership of our AI initiatives."

Document background
A Job Reference Letter For Employee Leaving is a crucial document in the New Zealand employment landscape, serving as a formal recommendation for employees transitioning to new opportunities. The letter is typically requested when an employee is leaving their current position and requires professional verification of their employment history and performance. Under New Zealand law, particularly considering the Privacy Act 2020 and Defamation Act 1992, these letters must balance honest assessment with privacy protection and defamation risk management. The document typically includes verification of employment dates, role description, performance assessment, and professional qualities, written on company letterhead and signed by an authorized representative, usually a direct supervisor or HR manager. This reference letter can significantly impact an individual's future employment prospects and must therefore be crafted with care, accuracy, and professionalism.
Suggested Sections

1. Letter Header: Company letterhead, date, and recipient details if specific (otherwise 'To Whom It May Concern')

2. Employment Confirmation: Basic facts about employment including job title, duration of employment, and department/team

3. Role Description: Brief overview of the employee's main responsibilities and duties

4. Performance Assessment: Positive commentary on the employee's work quality, reliability, and key achievements

5. Professional Qualities: Description of the employee's soft skills, work ethic, and interpersonal abilities

6. Reason for Leaving: Brief, professional statement about the circumstances of departure (if appropriate and agreed with employee)

7. Closing Statement: Recommendation statement and invitation for further contact if needed

8. Signature Block: Writer's name, title, contact information, and company details

Optional Sections

1. Specific Achievements: Detailed examples of notable projects or contributions - include when the employee had significant accomplishments worth highlighting

2. Training and Development: List of relevant training completed or certifications gained during employment - include for roles where professional development is particularly relevant

3. Leadership Experience: Description of team leadership or management responsibilities - include for employees who held supervisory roles

4. Technical Skills: Specific technical competencies and expertise - include for technical roles or when requested

5. Character Reference: Personal testament to the employee's character and workplace behavior - include when specifically requested or for roles requiring strong character references

Suggested Schedules

1. Performance Reviews Summary: Optional attachment summarizing key points from formal performance reviews - attach if requested and agreed

2. Awards and Recognition: Copies of certificates or documentation of awards received during employment - attach if relevant and significant

3. Project Portfolio: Brief overview of major projects completed - attach for creative or project-based roles when relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















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Relevant Industries

Information Technology

Healthcare

Financial Services

Education

Retail

Manufacturing

Professional Services

Government

Non-Profit

Construction

Hospitality

Agriculture

Mining

Transportation

Media and Entertainment

Legal Services

Real Estate

Telecommunications

Relevant Teams

Human Resources

People and Culture

Legal

Operations

Management

Administration

Corporate Services

Employee Relations

Talent Management

Personnel

Relevant Roles

Human Resources Manager

Department Manager

Team Leader

Director

Chief Executive Officer

Supervisor

Line Manager

Head of Department

Regional Manager

Project Manager

Managing Director

Vice President

Chief Operating Officer

Department Head

Unit Supervisor

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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