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End Of Term Letter Template for Singapore

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Key Requirements PROMPT example:

End Of Term Letter

"I need an End of Term Letter for a senior software engineer in Singapore who is voluntarily resigning from our tech company, with their last working day being March 15, 2025, including standard non-compete reminders and reference letter provision."

Document background
The End of Term Letter is a crucial document in Singapore's employment framework, typically issued when an employment relationship is concluding, whether through resignation, retirement, or contract completion. It serves multiple purposes: documenting the formal end of employment, clarifying final payments and benefits, ensuring compliance with Singapore employment laws, and protecting both parties' interests. The document should align with the Employment Act, CPF regulations, and other relevant Singapore legislation.
Suggested Sections

1. Letter Header: Company letterhead, date, recipient details and reference to employment contract and position

2. Confirmation of End Date: Clear statement confirming the termination date of employment

3. Final Payment Details: Breakdown of final salary, benefits, pro-rated bonuses, and outstanding payments including leave encashment

4. Return of Company Property: Requirements and deadline for return of company assets, equipment, documents and access cards

5. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-employment

Optional Sections

1. Exit Interview Arrangements: Details of exit interview timing and process, included for senior positions or when required by company policy

2. Reference Letter Provision: Statement regarding the provision of employment references, included when company policy permits

3. Non-Competition Reminder: Reminder of post-employment restrictions and non-compete obligations, included when original contract contains such provisions

4. Handover Requirements: Specific instructions for knowledge transfer and handover of responsibilities, included for key positions

Suggested Schedules

1. Final Payment Schedule: Detailed itemized breakdown of all final payments including salary, benefits, and deductions

2. Company Property Checklist: Comprehensive list of company assets and properties to be returned before departure

3. Benefits Summary: Summary of termination of benefits and any applicable conversion options for insurance or other benefits

4. Outstanding Tasks List: List of pending work items and responsibilities requiring handover or completion

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












Clauses












Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering notice periods, termination procedures, final payment settlements, and treatment of unused leave and other entitlements

Central Provident Fund Act (Chapter 36): Governs mandatory social security savings system in Singapore, including requirements for CPF contributions and final settlements during employment termination

Income Tax Act (Chapter 134): Covers tax-related requirements including tax clearance for departing employees, Form IR21 requirements, and tax treatment of final payments

Personal Data Protection Act 2012: Regulates the handling and protection of personal data, including requirements for data handling post-employment and data retention policies

Employment Claims Act 2016: Establishes framework for employment dispute resolution and statutory requirements for payment of employment-related claims

Contract Law (Common Law): Fundamental principles governing contract termination and compliance with terms of the original employment contract under Singapore's common law system

Industrial Relations Act (Chapter 136): Regulates industrial relations between employers and employees, particularly relevant for employees covered by collective agreements and union-related considerations

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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