The End Of Term Letter is a crucial document used when a party needs to formally communicate the conclusion or termination of a contractual relationship. This document is particularly important in the United States where written notice requirements are often strictly enforced. The letter serves multiple purposes: it provides clear documentation of the termination date, outlines any remaining obligations, and helps prevent future disputes about whether proper notice was given. An End Of Term Letter should be used whenever a contract is approaching its natural conclusion, or when a party wishes to exercise their right to terminate according to the agreement's terms. The document typically includes reference to the original agreement, specific termination date, and any required closing actions.
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1. Date: Current date and reference to original agreement date
2. Recipient Details: Full name and address of the recipient
3. Agreement Reference: Clear identification of the agreement being terminated
4. Termination Statement: Clear statement of termination and effective date
5. Outstanding Obligations: Statement regarding any remaining obligations or payments
1. Reason for Termination: Explanation of termination cause if relevant or required - use when cause needs to be documented or is contractually required
2. Return of Property: Instructions for returning any company property or materials - use when physical items need to be returned
3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations - use when confidential information was involved
1. Final Statement of Account: Detailed breakdown of any final payments or settlements
2. Property Checklist: List of items to be returned or transferred
3. Original Agreement Reference: Copy or extract of relevant termination clauses from original agreement
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